Office Administrator

Cls; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Cls in Pretoria (Silverton area) is seeking a receptionist to manage front desk and provide admin support to ensure smooth operations.

You will handle calls, welcome visitors, coordinate meeting room bookings, and support filing and data capture for internal systems.

The role requires strong communication, organisational skills, and the ability to work under pressure in a fast-paced environment. Presentable and professional at all times; own transport and license beneficial.

Qualifications

• Minimum education is National Senior Certificate.
• 1–2 years’ experience in a reception or office administration role.
• Experience with phone calls, emails and visitor management.
• Data capturing and filing experience.

Responsibilities

• Manage incoming calls professionally.
• Welcome and assist visitors.
• Manage meeting room bookings and visitor logs.
• Provide general administrative support and document management.
• Capture and update data on internal systems.
• Assist with scheduling and coordination of meetings.

Skills

Strong communication

Organisational and time management

Attention to detail

Professional telephone

Education

National Senior Certificate

Job description

Our client is a well-established organisation based in Silverton, operating within a busy commercial and industrial hub in Pretoria. The company focuses on precision-driven engineering and production processes, supplying and supporting components and solutions used in technical and industrial applications.

Job Purpose

To manage reception duties and provide administrative support to ensure efficient front-office operations and smooth internal workflow within the organisation.

Requirements

Minimum education (essential)

• National Senior Certificate

Minimum applicable experience (years)

• 1–2 years’ experience in a reception or office administration role.

Required nature of experience

• General office administration and clerical support experience.
• Experience handling phone calls, emails, and visitor management.
• Exposure to data capturing and filing systems.
• Experience working in a fast-paced office environment.

Skills and Knowledge (essential)

• Strong communication and interpersonal skills
• Organisational and time management skills
• Attention to detail and accuracy
• Professional telephone

Other

• Own transport and license (Beneficial)
• Professional and presentable at all times
• Ability to work under pressure

KEY PERFORMANCE AREAS AND OBJECTIVES

Reception & Front Desk Management

• Manage incoming calls professionally.
• Welcome and assist visitors in a professional manner.
• Manage meeting room bookings and visitor logs.
• Ensure reception area is always presentable.

Administrative Support

• Provide general administrative support to internal teams.
• Assist with filing, scanning, and document management.
• Capture and update data accurately on internal systems.
• Prepare basic documents and correspondence.

Communication & Coordination

• Handle internal and external communication effectively.
• Route queries to the correct departments.
• Assist with scheduling and coordination of meetings.
• Maintain clear and professional communication at all times.

Office Support & Operations

• Assist with general office supplies and inventory monitoring.
• Support basic office coordination tasks.
• Ensure smooth daily office workflow.
• Assist with ad hoc administrative tasks as required.
• Demonstrate initiative and willingness to assist.
• Contribute to a positive office environment.