Office Administrative Manager

Placements24; Pietermaritzburg; On-site; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Competitive salary

Lead admin functions

Medical aid & life insurance

Retirement fund

Annual leave & holidays

Professional development

Stable work environment

Annual performance bonuses

Staff wellness

Supportive management

Job summary

Placements24 in Pietermaritzburg, KwaZulu-Natal, seeks a seasoned Office Administrative Manager to oversee the firm’s administrative operations. Lead a team, implement robust policies, and ensure efficient budgeting and resource management while supporting partners and associates.

The ideal candidate will showcase strong leadership, meticulous attention to detail, and extensive experience in professional services.

Qualifications

• Bachelor's degree preferred in Business Administration, Management, or related field.
• Minimum of 5 years' experience in office administration/management, preferably in legal or professional services.
• Experience leading a team of administrative staff and delivering efficient office operations.
• Strong budgeting, resource management, and process improvement capabilities.
• Excellent communication, interpersonal, and organizational skills.

Responsibilities

• Manage daily operations of the administrative team.
• Develop and maintain office policies and procedures.
• Oversee staff scheduling, performance management, and training.
• Manage office budgets, expenses, supplies, and vendor contracts.
• Coordinate with IT support for seamless tech operations.
• Oversee filing systems and ensure confidentiality.
• Assist onboarding of new legal staff and provide admin support.
• Implement health and safety protocols.

Skills

Leadership

Budgeting

Communication

Problem-solving

Organizational skills

Discretion

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office Suite

Legal practice management software

Job description

About the Role Our client, a well-established legal firm in **Pietermaritzburg, KwaZulu-Natal**, is seeking a seasoned and highly capable Office Administrative Manager. This role is pivotal in overseeing the smooth and efficient functioning of the firm's administrative operations. You will be responsible for managing administrative staff, ensuring compliance with firm policies, optimizing office resources, and providing comprehensive support to partners and associates. The ideal candidate will possess exceptional leadership skills, a meticulous approach to detail, and extensive experience in office management, preferably within a professional services environment. This is a critical role based at our offices in **Pietermaritzburg, KwaZulu-Natal**.

Key Responsibilities

• Manage and supervise the day-to-day operations of the administrative team.
• Develop, implement, and maintain efficient office policies and procedures.
• Oversee staff scheduling, performance management, and training for administrative personnel.
• Manage office budgets, including expenses, supplies, and vendor contracts.
• Ensure the effective maintenance and organization of office facilities and equipment.
• Coordinate with IT support to ensure seamless technological operations.
• Liaise with external vendors and service providers to ensure quality and cost-effectiveness.
• Handle client inquiries and ensure a high standard of client service at the reception and through administrative channels.
• Oversee the management of physical and digital filing systems, ensuring confidentiality and accessibility.
• Assist with onboarding new legal staff and providing them with necessary administrative support.
• Implement and maintain health and safety protocols within the office environment.

Requirements

• A Bachelor's degree in Business Administration, Management, or a related field is preferred.
• A minimum of 5 years of experience in office administration or management, with a strong preference for experience in legal or professional services firms.
• Proven experience in managing and leading a team of administrative staff.
• Excellent understanding of office operations, budgeting, and resource management.
• Proficiency in Microsoft Office Suite and legal practice management software.
• Outstanding organizational, problem-solving, and decision-making skills.
• Excellent communication and interpersonal abilities.
• Ability to maintain high levels of professionalism and discretion.
• Strong attention to detail and commitment to accuracy.
• Ability to work effectively under pressure and manage multiple priorities.
• Commitment to working full-time at our **Pietermaritzburg, KwaZulu-Natal** office.

Benefits

• Competitive annual salary package.
• Opportunity to lead administrative functions in a respected legal firm.
• Comprehensive medical aid and life insurance benefits.
• Retirement fund contribution.
• Generous annual leave and company holidays.
• Opportunities for professional development and continuing education.
• A stable and professional work environment in **Pietermaritzburg, KwaZulu-Natal**.
• Annual performance-based bonuses.
• Staff wellness initiatives.
• Supportive management and colleagues.