Non-Profit Administrator

Placements24; Stellenbosch Local Municipality; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Paid holidays

Engagement with local arts & culture

Collaborative work environment

Job summary

Placements24 in Stellenbosch region seeks a highly organized Non-Profit Administrator to support day-to-day operations, program delivery, and communications between staff, volunteers, and stakeholders. The role emphasizes attention to detail, multitasking, and integrity in handling databases, correspondence, and event logistics.

You will help maintain the organization’s infrastructure and contribute to Paarl’s vibrant arts and culture scene.

Qualifications

• Experience in administrative or office management, preferably within a non-profit setting.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to multitask, prioritize tasks, and manage time effectively.
• Experience with database management software is a plus.

Responsibilities

• Manage office operations, including correspondence, filing systems, and supply management.
• Provide administrative support to the executive director and program staff.
• Coordinate meeting schedules, prepare agendas, and take minutes.
• Assist with event planning and logistical arrangements for organizational activities.
• Manage databases and maintain accurate records of members, donors, and volunteers.
• Handle inquiries from the public, stakeholders, and beneficiaries via phone and email.

Skills

Organizational skills

Multitasking

Communication

Time management

Database management

Tools

Microsoft Office

Job description

About the Role

Our client, a growing non-profit organization dedicated to arts and culture in the Paarl region, is seeking a highly organized and efficient Non-Profit Administrator . This role is crucial for ensuring the smooth day-to-day operations of the organization, supporting program delivery, managing administrative tasks, and facilitating communication between staff, volunteers, and stakeholders. You will be instrumental in maintaining the organizational infrastructure that allows our artistic and cultural programs to flourish. This position is ideal for a detail-oriented individual with excellent multitasking abilities and a passion for the arts, contributing to the vibrant cultural landscape of Paarl .

Key Responsibilities

• Manage office operations, including correspondence, filing systems, and supply management.
• Provide administrative support to the executive director and program staff.
• Coordinate meeting schedules, prepare agendas, and take minutes.
• Assist with event planning and logistical arrangements for organizational activities.
• Manage databases and maintain accurate records of members, donors, and volunteers.
• Handle inquiries from the public, stakeholders, and beneficiaries via phone and email.

Requirements

• Proven experience in administrative or office management, preferably within a non-profit setting.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to multitask, prioritize tasks, and manage time effectively.
• Experience with database management software is a plus.

Benefits

• Competitive annual salary.
• Comprehensive medical and dental benefits.
• Paid holidays and vacation time.
• Opportunities to engage with the local arts and culture community.
• A supportive and collaborative work environment in Paarl .