Luxury Wedding & Event Catering Coordinator

Placements24; Stellenbosch; Hybrid; ZAR 420,000 - 540,000; Full time

Benefits offered by this job

Bonus structure based on client satif​

Professional development in luxuryイベント

Access to prestigious weddings

Collaborative team environment

Staff discounts on catering services

Career growth opportunities

Networking with top-tier vendors

Medical aid & retirement fund

Job summary

Placements24 in Stellenbosch, Western Cape, seeks a Luxury Wedding & Event Catering Coordinator to guide clients from initial consultation to event wrap-up, translating visions into bespoke menus, service styles, and flawless execution.

The role requires exceptional communication, meticulous organizational skills, and the ability to manage timelines, vendors, and logistics for high-end weddings and corporate events, including evenings and weekends.

Qualifications

• 4+ years in luxury event planning, wedding coordination, or high-end catering.
• Proven ability to manage client relationships and deliver exceptional service.
• Strong understanding of culinary arts, menu planning, and beverage service.

Responsibilities

• Serve as primary client contact for weddings and luxury events, guiding menu selections and service styles.
• Develop customized proposals and detailed event timelines.
• Coordinate with culinary team to translate client preferences into menu designs and tastings.
• Liaise with venues, florists, and entertainment providers for cohesive execution.
• Manage staffing, equipment rental, and transportation logistics.

Skills

Client relationship management

Event coordination

Negotiation

Attention to detail

Logistics planning

Culinary knowledge

Project management

Education

Bachelor's degree in Hospitality or Event Management

Tools

Event management software

MS Office

Job description

About the Role

Our client, a highly sought-after luxury caterer specializing in exquisite weddings and high-end corporate events in the picturesque Stellenbosch, Western Cape , is seeking a meticulous and creative Luxury Wedding & Event Catering Coordinator . This role is pivotal in ensuring the seamless planning and flawless execution of bespoke catering experiences for discerning clients. You will work closely with clients from initial consultation through to the event's conclusion, translating their vision into an unforgettable culinary reality. This position requires an exceptional communicator, a master of logistics, and someone with an impeccable eye for detail and a deep understanding of luxury event aesthetics. Join a team that prides itself on delivering unparalleled service and culinary artistry.

Key Responsibilities

• Serve as the primary point of contact for clients planning weddings and luxury events, guiding them through menu selection, beverage pairings, and service styles.
• Develop customized proposals and detailed event timelines, ensuring all client requirements are met.
• Coordinate closely with the culinary team to translate client preferences into exceptional menu designs and tasting experiences.
• Liaise with external vendors, including venue managers, florists, and entertainment providers, to ensure cohesive event execution.
• Manage event logistics, including staffing allocation, equipment rental, and transportation arrangements.
• Conduct site visits and pre-event planning meetings to finalize all catering details.
• Oversee event setup and execution on the day, ensuring adherence to the highest standards of service and presentation.
• Address client concerns and resolve any on-site issues with professionalism and efficiency.
• Maintain detailed client records and event documentation for future reference.
• Stay updated on luxury event trends, culinary innovations, and industry best practices.

Requirements

• Minimum of 4 years of experience in luxury event planning, wedding coordination, or high-end catering.
• Demonstrated success in managing client relationships and delivering exceptional service.
• Excellent understanding of culinary arts, menu planning, and beverage service.
• Exceptional organizational, project management, and multitasking skills.
• Strong negotiation and interpersonal communication abilities.
• Proficiency in event management software and standard office applications.
• A creative mindset with a sophisticated aesthetic and keen attention to detail.
• Ability to work flexible hours, including evenings and weekends, particularly during event season.
• A passion for creating memorable luxury experiences and a commitment to exceeding client expectations.
• Relevant tertiary qualification in Hospitality Management, Event Management, or a related field is preferred.

Benefits

• This role offers a competitive salary with a performance-based bonus structure tied to client satisfaction and event success.
• Employees benefit from professional development opportunities, including training in luxury event management and culinary trends.
• Access to work on some of the most prestigious weddings and events in the region.
• A collaborative and supportive team environment that fosters creativity and innovation.
• Generous staff discounts on catering services for personal functions.
• Opportunities for career growth within a respected leader in the luxury catering industry.
• Contribution to creating truly magical and unforgettable events.
• Regular networking opportunities with top-tier vendors and clients.
• Comprehensive medical aid benefits and retirement fund contributions.