Litigation Secretary

Dante Personnel Recruitment (Pty) Ltd; Overberg Test Range; On-site; ZAR 201,000 - 246,000; Full time

Job summary

Dante Personnel Recruitment (Pty) Ltd is seeking a Litigation Secretary to provide comprehensive support to Attorneys in the Western Cape. The role entails managing diaries, preparing pleadings, affidavits, and bills of costs, and ensuring accurate typing and document proofreading.

Candidates should have 5+ years in a litigation environment, proficient dictaphone typing, and familiarity with Caselines/Court Online. Relocation to Paarl area is considered.

Qualifications

• 5+ years of experience in a litigation department handling processes and admin duties.
• Experience with court/online systems such as Caselines, Court Online, Searchworx, and CIPC.
• Ghost Practice Bookkeeping System experience is highly beneficial.

Responsibilities

• Provide secretarial and administrative support to Attorneys in litigation, including diary management.
• Prepare, format, and compile pleadings, affidavits, memoranda, and bills of costs.
• Proofread legal documents and pleadings.
• Open files, debit fees on Ghost Practice, and generate invoices.
• Schedule appointments, client meetings, virtual meetings, court hearings or appearances.
• Type letters, affidavits, pleadings, bills of costs, legal opinions and documents.
• Debit fees and disbursements and bill clients.

Skills

Dictaphone typing

Secretarial support

Litigation administration

Education

Grade 12

Legal Secretarial N4-N6 or related National Diploma

Tools

Caselines/Court Online/Searchworx/CIPC

Ghost Practice

Job description

• Grade 12 and a related tertiary qualifications highly beneficial (Legal Secretarial N4-N6 or a related National Diploma)
• Minimum of 5 years’ relevant experience working in a litigation department (processes and protocols) and all administrative duties related thereto
• Must have experience working with court and online systems (Caselines/Court Online/Searchworx/CIPC)
• Experience with FICA requirements and Ghost Practice Bookkeeping System highly beneficial
• Must be able to type and do dictaphone typing (above 60 words per minute)
• Provide secretarial and administrative support to Attorneys in litigation department, including managing of diaries
• Preparation, formatting and compilation of pleadings, affidavits, memoranda, correspondences and bills of costs
• Proofread legal documents and pleadings
• Opening of files and debiting of fees on Ghost Practice
• Type letters, affidavits, pleadings, bills of costs, legal opinions and documents
• Schedule and set up all necessary appointments, client meetings, virtual meetings, court hearings or appearances
• Debit fees and disbursements, generate or process invoices and bill clients
• Live in Paarl or willing to relocate to the area or closer

LITIGATION SECRETARY • Boland / Winelands, SA - Western Cape, ZA