Litigation Secretary

University of Fort Hare; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Part time

Job summary

Top Law Firm in Stellenbosch is hiring a Litigation Secretary with a minimum of 4 years in litigation inside a reputable firm. The role is a maternity cover contract for 6 months, requiring strong document handling, diary management and client liaison.

Key tasks include dictaphone typing, pleadings preparation, court file organization, and coordination with counsel and clients. The ideal candidate has experience with Aderant, CourtOnline and CaseLines.

Qualifications

• Minimum 4 years' experience as a litigation secretary.
• Excellent knowledge of MS Word 2010 and Excel.
• Knowledge on Aderant Expert (CMS) accounting system.
• Knowledge on FileSite.
• Sound working knowledge of CourtOnline and CaseLines.
• Experience in High Court litigation (motion proceedings).
• Matric essential.

Responsibilities

• Dictaphone and copy-typing of a wide range of documents.
• Typing, formatting and collating notices and pleadings.
• Incorporating amendments to documents and verifying changes.
• Attend to issue pleadings, upload pleadings and sort pleadings.
• Organize court files on CourtOnline and CaseLines.
• Prepare resource, counsel and client files.
• Open new matters and liaise with clients on onboarding.
• Manage diary and communications in absence of professionals.
• General office and personal administration.
• Prepare pre-bills and billing memos and send to clients.
• Manage debtors and debt collection with accounts.
• FICA administration to ensure compliance.
• Liaise with clients, counsel and service providers when instructed.
• Assist in tender submissions and presentations.

Skills

Dictaphone

Copy typing

Diary management

Client liaison

Strong administration

Education

Matric

Secretarial diploma / legal secretarial diploma / paralegal

Tools

MS Word 2010

Excel

Aderant Expert (CMS)

FileSite

CourtOnline

CaseLines

Job description

We are Hiring a Litigation Secretary in CPT - Based in Stellenbosch

Top Law Firm has a vacancy in the Litigation Department for a litigation secretary with minimum 4 years litigation experience with a reputable Law Firm. Contract position - Maternity Cover - 6 months.

Responsibilities:

• Dictaphone and copy-typing of a wide range of documents
• Typing, formatting and collating of notices and pleadings
• Incorporating amendments to documents and verifying that amendments have been effected correctly
• Attend to issue pleadings, upload pleadings, sort pleadings
• Organize court files on CourtOnline and CaseLines.
• Preparing resource, counsel and client files
• Opening of new matters and liaising with clients regarding
  the onboarding of new clients
• Strong administration and organisational skills in order to
  manage professionals' practices (diary management,
  answering telephone calls and tracking messages in the
  absence of the professionals)
• General office and personal administration
• Preparing pre-bills and billing memos (sending same to
  clients)
• Managing debtors and debt collection with the accounts
  department
• FICA administration: following up to ensure the FICA
  requirements are complete
• Liaise with clients, counsel, presiding officers, experts and
  other service providers when instructed to do so by
  Lawyers
• Assisting in preparation of tender submissions and
  presentations

Requirements:

• Minimum 4 years' experience as a litigation secretary
• Excellent knowledge of MS Word programs (more specifically MS Word 2010 and Excel)
• Knowledge on Aderant Expert (CMS) accounting system
• Knowledge on FileSite
• Sound working knowledge of CourtOnline and CaseLines.
• Experience in High Court litigation (motion proceedings).
• Secretarial diploma/legal secretarial diploma/paralegal
  qualification (advantageous)
• Matric essential