Legal Secretary - Litigation

Placements24; Stellenbosch; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Standard company benefits package

Stable employment in Stellenbosch

Friendly team culture

Job summary

Placements24 in Stellenbosch is seeking an experienced Legal Secretary to provide comprehensive administrative and secretarial support to the litigation team. You will manage diaries, prepare and file legal documents, and coordinate client communications in a busy law office.

This role requires meticulous organization, strong typing and document formatting skills, and the ability to handle multiple tasks with professionalism.

Qualifications

• Proven experience as a Legal Secretary, preferably with litigation focus.
• Familiarity with legal terminology, court procedures, and document formatting.
• Excellent typing and word processing skills.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and professional communication skills.

Responsibilities

• Manage diaries, schedule appointments, and coordinate meetings for attorneys.
• Prepare, file, and serve legal documents, including pleadings, notices, and affidavits, adhering to court rules and deadlines.
• Maintain and organize case files, ensuring documentation is up-to-date and accessible.
• Handle client communication, including queries, messages, and consultations.
• Transcribe legal correspondence, dictations, and meeting minutes.
• Process invoices, track billing, and manage expense claims for the litigation department.

Skills

Legal secretary experience

Litigation focus

Typing

Communication

Organizational skills

Tools

Microsoft Word

Document formatting

Job description

About the Role

Our client is seeking an experienced and organized Legal Secretary to provide comprehensive administrative and secretarial support to their litigation team in Stellenbosch, Western Cape . This role is essential for the smooth operation of the department, requiring meticulous attention to detail and a proactive approach to managing legal documentation, court processes, and client communication. You will be instrumental in ensuring that all legal proceedings are managed efficiently and effectively. This position is ideal for a dedicated legal support professional who thrives in a busy office environment and possesses excellent organizational skills.

Key Responsibilities

• Manage diaries, schedule appointments, and coordinate meetings for attorneys.
• Prepare, file, and serve legal documents, including pleadings, notices, and affidavits, adhering to court rules and deadlines.
• Maintain and organize case files, ensuring all documentation is up-to-date and easily accessible.
• Handle client communication, including answering queries, taking messages, and scheduling consultations.
• Transcribe legal correspondence, dictations, and meeting minutes with accuracy.
• Process invoices, track billing, and manage expense claims for the litigation department.

Requirements

• Proven experience as a Legal Secretary, preferably with a focus on litigation.
• Proficiency in legal terminology, court procedures, and document formatting.
• Excellent typing, word processing, and general office administrative skills.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills, with a professional demeanor.

Benefits

• Competitive salary commensurate with experience.
• Stable employment within a reputable legal firm in Stellenbosch .
• Opportunities to work closely with experienced legal professionals.
• A supportive office environment and team culture.
• Standard company benefits package.