Commercial Litigation Secretary

Time Personnel; Cape Town; On-site; ZAR 201,000 - 246,000; Full time

Job summary

Time Personnel is seeking a Commercial Litigation Secretary in Cape Town to support Attorneys in the commercial/litigation department. The role demands 3+ years of relevant experience, strong dictaphone typing, and detailed administrative duties including pleadings, affidavits, and bills of costs.

Experience with Lexpro, Court Online/Banca/CIPC, and proficiency in MS Office are advantageous. You will work in a fast-paced legal environment, handling confidential information with accuracy and

Qualifications

• Grade 12 is required.
• Legal secretarial qualifications beneficial.
• Minimum 3 years in commercial litigation support.
• Experience with litigation processes and court protocols.
• Dictaphone typing speed above 60 wpm.
• FICA knowledge and Lexpro beneficial.
• Proficient in MS Office and related systems.
• Strong English and Afrikaans communication skills.

Responsibilities

• Provide secretarial and administrative support to Attorneys in commercial/litigation.
• Prepare, format, and compile pleadings, affidavits, memoranda, and bills of costs.
• Open files and debit fees on Lexpro.
• Schedule client meetings, virtual meetings, and court hearings.
• Transcribe, proofread, and type legal documents.
• Complete dictaphone typing accurately and promptly.
• Debit fees and generate or process invoices.

Skills

Dictaphone typing

Diary management

Attention to detail

Organized

Teamwork

Deadline-driven

Strong communication (English & Afrika

Education

Legal Secretarial N4-N6 or National Diploma

Tools

Lexpro

Caselines

Court Online

Windeed

Microsoft Office

Job description

Commercial Litigation Secretary job vacancy in Cape Town.

Are you an experienced Commercial Litigation Secretary with strong Dictaphone typing ability? Our client in Cape Town is a leading law firm and requires your minimum of 3 years’ relevant experience supporting Attorneys in the commercial / litigation department.

The role entails diary management, preparation, formatting and compilation of pleadings, affidavits, memoranda, correspondences and bills of cost.

Lexpro and FICA knowledge is advantageous.

Requirements:

• Grade 12
• Related tertiary qualifications highly beneficial (Legal Secretarial N4-N6 or a related National Diploma)
• Minimum of 3 years’ relevant experience working in a commercial litigation department (including administrative duties related thereto)
• Must have experience in general litigation processes and protocols
• Must have experience working with court and online systems (Caselines/Court Online/Windeed/CIPC)
• Must be able to type and do Dictaphone typing (above 60 words per minute)
• Experience with FICA requirements and Lexpro Bookkeeping System highly beneficial
• Computer literate (Full proficiency and ability to utilise and operate all suites of Microsoft Office)
• Strong English and Afrikaans communication skills (Written and Verbal)
• Diplomatic and professional when dealing with clients, service providers and staff
• Conscientious with a strong focus on quality and attention to detail
• Meticulous and organized – able to plan & multi-task
• Able to follow instructions and work as part of a team
• Able to meet deadlines and be flexible
• Dedicated, reliable, ethical and honest

Duties and Responsibilities:

• Provide secretarial and administrative support to Attorneys in commercia/litigation department
• Preparation, formatting and compilation of pleadings, affidavits, memoranda, correspondence and bills of costs
• Opening of files and debiting of fees on Lexpro
• Schedule and set up appointments, client meetings and virtual meetings, court hearings or appearances
• Transcribe and proofread legal documents and pleadings
• Type letters, affidavits, pleadings, bills of costs, legal opinions and documents
• Complete Dictaphone typing speedily and accurately
• Debit fees, generate or process invoices and bill clients