Litigation Secretary

Manpower Sa (Pty) Ltd; Worcester; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Top Law Firm in Stellenbosch is seeking a litigation secretary with at least 4 years of experience in a reputable law firm. You will handle dictation, typing, pleadings, and court-file organization, ensuring amendments are correct and pleadings are uploaded properly.

Requirements include excellent MS Word and Excel skills (Word 2010), and knowledge of Aderant Expert, FileSite, CourtOnline and CaseLines. Practical experience in High Court litigation is advantageous.

Qualifications

• Minimum 4 years' litigation secretary experience.
• Excellent MS Word and Excel skills, especially Word 2010.
• Familiarity with Aderant Expert (CMS), FileSite, CourtOnline and CaseLines.
• Experience with High Court litigation advantageous.

Responsibilities

• Dictaphone and copy-typing of a wide range of documents.
• Typing, formatting and collating notices and pleadings.
• Prepare and amend documents accurately with amendments verified.
• Handle pleadings, upload and sort pleadings.
• Organise court files on CourtOnline and CaseLines.
• Prepare resource, counsel and client files.
• Open new matters and liaise with clients for onboarding.
• Manage diary, calls, and messages in absence of professionals.
• General office and personal administration.
• Prepare pre-bills and billing memos, and send to clients.
• Assist debtors and debt collection with accounts.
• FICA administration follow-up.
• Liaise with clients, counsel, presiding officers and service providers.
• Assist in tender submissions and presentations.

Tools

MS Word 2010

Excel

Aderant Expert (CMS)

FileSite

CourtOnline

CaseLines

Job description

We are Hiring a Litigation Secretary in CPT - Based in Stellenbosch

Top Law Firm has a vacancy in the Litigation Department for a litigation secretary with minimum 4 years litigation experience with a reputable Law Firm
Contract position - Maternity Cover - 6 months
Responsibilities:

• Dictaphone and copy-typing of a wide range of documents
• Typing, formatting and collating of notices and pleadings
• Incorporating amendments to documents and verifying that amendments have been effected correctly
• Attend to issue pleadings, upload pleadings, sort pleadings
• Organize court files on CourtOnline and CaseLines.
• Preparing resource, counsel and client files
• Opening of new matters and liaising with clients regarding
  the onboarding of new clients
• Strong administration and organisational skills in order to
  manage professionals' practices (diary management,
  answering telephone calls and tracking messages in the
  absence of the professionals)
• General office and personal administration
• Preparing pre-bills and billing memos (sending same to
  clients)
• Managing debtors and debt collection with the accounts
  department
• FICA administration: following up to ensure the FICA
  requirements are complete
• Liaise with clients, counsel, presiding officers, experts and
  other service providers when instructed to do so by
  Lawyers
• Assisting in preparation of tender submissions and
  presentations

Requirements:

• Minimum 4 years' experience as a litigation secretary
• Excellent knowledge of MS Word programs (more specifically MS Word 2010 and Excel)
• Knowledge on Aderant Expert (CMS) accounting system
• Knowledge on FileSite
• Sound working knowledge of CourtOnline and CaseLines.
• Experience in High Court litigation (motion proceedings).