Litigation Secretary

University of Fort Hare; Sandton; On-site; ZAR 300,000 - 420,000; Full time

Job summary

University of Fort Hare in Sandton seeks an experienced Litigation Secretary to support a busy litigation team. You will handle dictaphone typing, pleadings, court filings, and matter management for High Court proceedings, with a focus on accuracy and confidentiality.

The ideal candidate has 7+ years’ experience in litigation secretarial work, strong MS Word and Excel skills, and familiarity with Aderant Expert (CMS), FileSite, CourtOnline and CaseLines.

Qualifications

• 7+ years’ experience as a Legal Secretary within Litigation.
• Strong High Court litigation and motion proceedings experience.
• Proficient MS Word and Excel; knowledge of Aderant Expert (CMS) and FileSite.
• Matric and Legal Secretarial Diploma / Paralegal qualification advantageous.

Responsibilities

• Dictaphone and copy-typing of legal documents.
• Typing, formatting and collating notices and pleadings.
• Matter management and maintaining court files.
• Liaising with clients, counsel, experts and service providers.
• Capturing timesheets and preparing pre-bills/billing memos.
• Assisting with debtors, debt collection and FICA administration.

Skills

Legal Secretary experience

High Court litigation

MS Word

MS Excel

Education

Matric

Legal Secretarial Diploma / Paralegal qualification

Tools

Aderant Expert (CMS)

FileSite

CourtOnline

CaseLines

Job description

Litigation Secretary

Based in Sandton, Gauteng

An established law firm in Sandton is looking for an experienced Litigation Secretary to join their team.

This is an excellent opportunity for a highly organised and experienced legal secretary with a strong background in High Court litigation and motion proceedings.

Key Responsibilities

• Dictaphone and copy-typing of legal documents
• Typing, formatting and collating notices and pleadings
• Matter management and maintaining court files
• Issuing, uploading and sorting pleadings
• Managing matters on CourtOnline and CaseLines
• Preparing counsel, client and resource files
• Opening new matters and assisting with client onboarding
• Diary, telephone and email management
• Preparing draft correspondence and responses
• Capturing timesheets and preparing pre-bills/billing memos
• Assisting with debtors and debt collection
• Managing FICA administration
• Liaising with clients, counsel, experts and service providers
• Assisting with large matters, tenders and presentations

Requirements

• 7+ years’ experience as a Legal Secretary within Litigation
• Strong High Court litigation / motion proceedings experience
• Experience working in a large law firm advantageous
• Excellent MS Word and Excel skills
• Knowledge of Aderant Expert (CMS) and FileSite
• Sound working knowledge of CourtOnline and CaseLines

The Ideal Candidate

Highly organised and detail-oriented

Key Responsibilities

• Dictaphone and copy-typing of legal documents
• Typing, formatting and collating notices and pleadings
• Matter management and maintaining court files
• Issuing, uploading and sorting pleadings
• Managing matters on CourtOnline and CaseLines
• Preparing counsel, client and resource files
• Opening new matters and assisting with client onboarding
• Diary, telephone and email management
• Preparing draft correspondence and responses
• Capturing timesheets and preparing pre-bills/billing memos
• Assisting with debtors and debt collection
• Managing FICA administration
• Liaising with clients, counsel, experts and service providers
• Assisting with large matters, tenders and presentations

Requirements

• 7+ years’ experience as a Legal Secretary within Litigation
• Strong High Court litigation / motion proceedings experience
• Experience working in a large law firm advantageous
• Excellent MS Word and Excel skills
• Knowledge of Aderant Expert (CMS) and FileSite
• Sound working knowledge of CourtOnline and CaseLines
• Matric essential
• Legal Secretarial Diploma / Paralegal qualification advantageous

The Ideal Candidate

• Highly organised and detail-oriented
• Able to multitask and prioritise effectively
• Excellent communication skills
• Strong administration and time-management skills
• Able to work well under pressure
• Professional and client-focused
• Reliable, conscientious and proactive