Legal Secretary- Litigation

University of Fort Hare; Paarl; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Law Firm in Paarl, Western Cape seeks a Legal Secretary with 5+ years in litigation support to assist Attorneys in the litigation department. This role focuses on secretarial and administrative duties, drafting and formatting pleadings, and maintaining files and invoices.

You will schedule meetings, prepare documents, and ensure timely processing of fees and disbursements, while upholding professional standards and effective communication with clients.

Qualifications

• Minimum 5 years' experience as a Litigation Legal Secretary.
• Sound knowledge of litigation procedures and legal administration.
• Experience with online legal systems CaseLines, Court Online, SearchWorks, CIPC and FICA requirements.
• Experience with Ghost Practice will be advantageous.
• Computer literate and proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent typing, organisational, and communication skills.

Responsibilities

• Provide secretarial and administrative support to Attorneys in litigation department.
• Preparation, formatting and compilation of pleadings, affidavits, memoranda, correspondences and bills of costs.
• Proofread legal documents and pleadings.
• Opening of files and debiting of fees on Ghost Practice.
• Type letters, affidavits, pleadings, fees, legal opinions and documents.
• Schedule and set up all necessary appointments, client meetings, virtual meetings, court hearings or appearances.
• Debit fees and disbursements, generate or process invoices.

Skills

Excellent typing

Organisational skills

Communication skills

MS Office proficiency

Education

Matric

N4-N6 or National Diploma in Legal Secretarial

Tools

CaseLines

Court Online

SearchWorks

CIPC

Ghost Practice

Job description

Our client a well established Law Firm, is seeking to employ a Legal Secretary with at least 5 years to join their Litigation Department. The successful candidate will provide professional secretarial and administrative support to Attorneys while ensuring the efficient management of litigation matters.

Requirements:

• Matric
• Tertiary qualification N4 - N6 or National Diploma in Legal Secretarial will be advantageous
• Minimum 5 years' experience as a Litigation Legal Secretary
• Sound knowledge of litigation procedures and legal administration.
• Experience with online legal systems CaseLines, Court Online, SearchWorks, CIPC, and FICA requirements.
• Experience with Ghost Practice will be advantageous.
• Computer literate and proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent typing, organisational, and communication skills.

Duties will include, but not limited to:

• Provide secretarial and administrative support to Attorneys in litigation department
• Preparation, formatting and compilation of pleadings, affidavits, memoranda, correspondences and bills of costs
• Proofread legal documents and pleadings
• Opening of files and debiting of fees on Ghost Practice
• Type letters, affidavits, pleadings, fees, legal opinions and documents
• Schedule and set up all necessary appointments, client meetings, virtual meetings, court hearings or appearances
• Debit fees and disbursements, generate or process invoices

Requirements:

• Matric
• Tertiary qualification N4 - N6 or National Diploma in Legal Secretarial will be advantageous
• Minimum 5 years' experience as a Litigation Legal Secretary
• Sound knowledge of litigation procedures and legal administration.
• Experience with online legal systems CaseLines, Court Online, SearchWorks, CIPC, and FICA requirements.
• Experience with Ghost Practice will be advantageous.
• Computer literate and proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent typing, organisational, and communication skills.

Duties will include, but not limited to:

• Provide secretarial and administrative support to Attorneys in litigation department
• Preparation, formatting and compilation of pleadings, affidavits, memoranda, correspondences and bills of costs
• Proofread legal documents and pleadings
• Opening of files and debiting of fees on Ghost Practice
• Type letters, affidavits, pleadings, fees, legal opinions and documents
• Schedule and set up all necessary appointments, client meetings, virtual meetings, court hearings or appearances
• Debit fees and disbursements, generate or process invoices

In return a competitive salary is on offer