Legal Administrator

Placements24; Vereeniging; On-site; ZAR 210,000 - 270,000; Full time

Benefits offered by this job

Provident fund

Paid annual leave

Paid sick leave

Professional development opportunities

Supportive work environment

Job summary

Placements24 in Vereeniging, Gauteng, is seeking a diligent Legal Administrator to support attorneys and keep the office running smoothly. You will handle diary management, client liaison, document preparation, and financial administration in a busy law firm environment.

The role requires strong organization, excellent communication, and discretion with confidential information. If you enjoy a professional setting and value proactive problem-solving, this position offers stability and avenues

Qualifications

• High school diploma or equivalent; a qualification in office administration or legal secretarial studies preferred.
• Proven administrative experience, preferably in a legal environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organization and multitasking abilities.
• Excellent written and verbal communication; discretion with confidential information.

Responsibilities

• Manage attorney diaries, schedule appointments, and arrange meetings.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Prepare, format, and proofread legal documents, correspondence, and reports.
• Maintain and organize client files and records according to firm procedures.
• Assist with client onboarding and conduct conflict checks.
• Process invoices, manage accounts payable/receivable, and handle petty cash.
• Order office supplies and manage vendor relationships.
• Ensure the smooth operation of the office reception area.

Skills

Diary management

Client liaison

Organizational skills

Time management

Written communication

Discretion

Education

High school diploma or equivalent

Office administration / legal secretarial studies

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a busy commercial law firm in **Vereeniging**, **Gauteng**, is seeking a diligent and proactive Legal Administrator to manage the day‑to-day operations of their office. This role is vital for ensuring the efficient functioning of the firm, supporting attorneys, and maintaining excellent client service. The Legal Administrator will be responsible for a wide range of administrative duties, including client liaison, diary management, document preparation, and financial administration. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a professional attitude. This is an excellent opportunity to contribute to a reputable firm in the **Gauteng** province.

Key Responsibilities

• Manage attorney diaries, schedule appointments, and arrange meetings.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Prepare, format, and proofread legal documents, correspondence, and reports.
• Maintain and organize client files and records in accordance with firm procedures.
• Assist with client onboarding and conduct conflict checks.
• Process invoices, manage accounts payable/receivable, and handle petty cash.
• Order office supplies and manage vendor relationships.
• Ensure the smooth operation of the office reception area.

Requirements

• High school diploma or equivalent; a qualification in office administration or legal secretarial studies is preferred.
• Proven experience in an administrative role, preferably within a legal environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills with the ability to multitask.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• A proactive approach to problem-solving and a keen eye for detail.
• Familiarity with legal terminology and office procedures.

Benefits

• Competitive salary commensurate with experience and qualifications.
• Opportunity to work within a professional legal setting in **Vereeniging**, **Gauteng**.
• Gain broad experience across administrative and financial aspects of a law firm.
• Paid annual leave and sick leave benefits.
• Potential for professional development and training.
• Contribution to a provident fund.
• A stable and supportive work environment.