Junior Event Assistant - Wedding & Corporate Functions

Placements24; Stellenbosch; Hybrid; ZAR 33,000 - 67,000; Full time

Benefits offered by this job

Stipend

Mentorship

Hybrid work

Career growth

Job summary

Placements24 is seeking a Junior Event Assistant for a hybrid role in Paarl, Western Cape. You will assist the senior team in planning, coordinating, and executing weddings, corporate events, and intimate gatherings, while gaining hands-on experience in event management and catering.

You will support administration and on-site tasks, communicate with clients and vendors, and contribute to budgets and timelines.

Qualifications

• Currently pursuing or recently completed a qualification in Hospitality Management, Event Management, Marketing, or a related field.
• Strong organizational and time management skills with the ability to multitask.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• A positive attitude, strong work ethic, and willingness to learn.
• Ability to work independently and as part of a team.
• Flexibility to work varied hours, including some evenings and weekends, particularly during event dates.
• Ability to travel to various event locations within the Paarl, Western Cape region and surrounding areas.
• Prior experience in a customer-facing role or event-related internship is a plus.

Responsibilities

• Assist in planning and coordination of events from concept to execution.
• Communicate with clients, vendors, and staff to ensure smooth event flow.
• Prepare event documentation, timelines, checklists, and budgets.
• Help manage RSVPs and guest lists.
• Support on-site event setup and coordination, ensuring all details are in place.
• Assist with vendor management and negotiation.
• Conduct venue research and site visits as required.
• Manage event-related administrative tasks such as filing and scheduling.
• Provide exceptional service to clients and guests during events.
• Troubleshoot issues during planning or execution and contribute ideas for themes and decor.

Skills

Organizational skills

Time management

Communication skills

MS Office

Multitasking

Teamwork

Flexibility

Education

Hospitality/Event mgmt qualification

Tools

Microsoft Office

Job description

About the Role

Our client, a distinguished event planning and catering company based in the picturesque region of Paarl, Western Cape , is seeking an enthusiastic and organized Junior Event Assistant to join their vibrant team. This is an excellent opportunity for an individual looking to gain hands-on experience in the dynamic world of event management and catering. You will support the senior event team in planning, coordinating, and executing a variety of functions, including elegant weddings, sophisticated corporate events, and intimate gatherings. The ideal candidate is eager to learn, possesses strong interpersonal skills, and has a keen eye for detail. This hybrid role offers a blend of remote administrative tasks and on-site event support, providing a comprehensive understanding of the industry.

Key Responsibilities

• Assist in the planning and coordination of events, from initial concept to final execution.
• Communicate with clients, vendors, and internal staff to ensure smooth event flow.
• Prepare event documentation, including timelines, checklists, and budgets.
• Help manage RSVPs and guest lists.
• Support on-site event setup and coordination, ensuring all details are in place.
• Assist with vendor management and negotiation.
• Conduct venue research and site visits as required.
• Manage event-related administrative tasks, such as filing, correspondence, and scheduling.
• Provide exceptional service to clients and guests during events.
• Help troubleshoot and resolve any issues that may arise during event planning or execution.
• Contribute creative ideas for event themes and decor.

Requirements

• Currently pursuing or recently completed a qualification in Hospitality Management, Event Management, Marketing, or a related field.
• Strong organizational and time management skills with the ability to multitask.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• A positive attitude, strong work ethic, and willingness to learn.
• Ability to work independently and as part of a team.
• Flexibility to work varied hours, including some evenings and weekends, particularly during event dates.
• A passion for events and customer service.Ability to travel to various event locations within the Paarl, Western Cape region and surrounding areas.
• Prior experience in a customer-facing role or event-related internship is a plus.

Benefits

This internship offers invaluable hands-on experience in the event and catering industry, with mentorship from seasoned professionals. You will gain exposure to a wide range of events, from intimate functions to large-scale celebrations. The role provides a competitive stipend and potential for future employment based on performance. Enjoy a flexible working arrangement, combining remote administrative duties with exciting on-site event support. This is a fantastic stepping stone for a career in event management, offering practical skills and industry knowledge within the beautiful setting of Paarl, Western Cape .