Event Planning Assistant - Corporate Catering

Placements24; Gqeberha; Hybrid; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Medical aid

Hybrid work model

Training programs

Job summary

Placements24 in Port Elizabeth is seeking an enthusiastic Event Planning Assistant to support our dedicated team in coordinating corporate catering events. The role offers a hybrid work model, valuable learning opportunities in event management, and exposure to dynamic projects within the catering sector.

The ideal candidate is proactive, detail-oriented, and possesses strong communication skills. A relevant qualification in Hospitality, Event Management, or Marketing is advantageous, with prior

Qualifications

• A relevant qualification in Hospitality Management, Event Management, or Marketing is advantageous.
• Prior experience in an administrative or support role, ideally within the events or hospitality industry.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• A proactive and positive attitude, with a willingness to learn and take on new responsibilities.
• Team-player mentality and strong interpersonal skills.

Responsibilities

• Assist in planning and coordination of corporate catering events, including scheduling and client communication.
• Help manage event timelines, vendor bookings, and confirmation processes.
• Prepare event proposals, presentations, and client materials under guidance of event managers.
• Coordinate on-site event support, liaising with venue staff, catering teams, and clients.
• Maintain organized event files, databases, and contact lists.
• Conduct research for potential venues, suppliers, and event trends.
• Assist with budget tracking and invoice processing for events.
• Provide administrative support to the event management team as needed.

Skills

Communication skills

Organizational skills

Team player

Attention to detail

Multitasking

Education

Hospitality / Event / Marketing qualification

Tools

Microsoft Office

Job description

About the Role

Our client, a premier catering service provider known for its innovative approach to corporate events, is seeking an enthusiastic and organized Event Planning Assistant to support their dedicated team in Port Elizabeth. This role is designed for an individual eager to learn the intricacies of event management within the catering sector. You will assist in the coordination and execution of various corporate functions, providing essential support to event managers and ensuring a seamless experience for clients. The ideal candidate is proactive, detail-oriented, and possesses excellent communication skills. This position offers a fantastic foundation for a career in event planning and catering, with exposure to a wide range of demanding and exciting projects in the Port Elizabeth area. The hybrid work arrangement allows for focused individual work and essential team collaboration.

Key Responsibilities

• Assist in the planning and coordination of corporate catering events, including scheduling, logistics, and client communication.
• Help manage event timelines, vendor bookings, and confirmation processes.
• Prepare event proposals, presentations, and client materials under the guidance of event managers.
• Coordinate on-site event support, liaising with venue staff, catering teams, and clients.
• Maintain organized event files, databases, and contact lists.
• Conduct research for potential venues, suppliers, and event trends.
• Assist with budget tracking and invoice processing for events.
• Provide administrative support to the event management team as needed.

Requirements

• A relevant qualification in Hospitality Management, Event Management, or Marketing is advantageous.
• Prior experience in an administrative or support role, ideally within the events or hospitality industry.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• A proactive and positive attitude, with a willingness to learn and take on new responsibilities.
• Team-player mentality and strong interpersonal skills.
• Availability to work occasional evenings and weekends for event support in Port Elizabeth as required.

Benefits

• Our client offers a competitive entry-level salary with opportunities for growth and development within the company.
• Benefits include participation in the company's medical aid scheme and access to training programs.
• You will gain invaluable hands‑on experience in event planning and corporate catering in Port Elizabeth.
• Enjoy the flexibility of a hybrid work model.
• Be part of a dynamic and creative team environment.
• Our client values its employees and fosters a culture of learning and professional advancement.