IT Project Coordinator- Johannesburg

HRCorp - Precision Recruitment; Johannesburg; Sur place; ZAR 300 000 - 420 000; Plein temps

Résumé du poste

HRCorp in Johannesburg, Gauteng, is seeking a Project Coordinator to act as the hub for Gauteng projects. You will ensure projects are invoiced on time, resourced, scheduled, and documented, while coordinating between Sales, Project Managers, technicians, suppliers, and Finance.

You will manage invoicing, stock orders, scheduling for Gauteng and Cape Town teams, and maintain CRM and reporting. Strong Excel, invoicing experience, and clear communication are essential.

Qualifications

• Matric (Grade 12) essential.
• 2+ years experience in project administration, service coordination, operations administration or similar role.
• Hands-on invoicing or billing experience.
• Strong Excel (formulas, lookups, large lists), plus Word and Outlook.
• Experience working in a CRM or ERP system.
• Clear, professional written and verbal communication.

Responsabilités

• Project Invoicing: submit completed, signed-off project work for invoicing daily; keep a register of work awaiting invoicing; follow up outstanding invoices and payments with Finance and Account Managers.
• Stock, Procurement & Sales Orders: place stock orders from approved project requirements; liaise with suppliers on pricing and delivery; capture, verify and allocate sales orders to projects.
• Project Coordination & Technician Scheduling: track each project from order to administrative close-out; escalate delays; run daily/weekly schedules for Gauteng and Cape Town teams.
• Commission, CRM & Reporting: compile monthly sales/project commission schedules for approval; keep CRM current; produce weekly/monthly status reports.
• Health & Safety, Document Control & Inspections: compile Health & Safety files; keep document register; conduct inspections and report damaged items.

Connaissances

Excel formulas/lookups

Invoicing

Project coordination

Communication

Scheduling

Stock procurement

Formation

Matric (Grade 12)

Outils

CRM/ERP system

Description du poste

Location: Johannesburg, Gauteng Job Type: Full-time; office-based, supporting project teams in Gauteng and Cape Town

Overview

An established technical solutions and installation company is looking for a Project Coordinator to be the hub of its Gauteng projects team.

You will make sure every project is ordered, resourced, scheduled, documented, completed and – above all – invoiced on time. You are the link between the Sales Account Managers, Project Managers, technicians, suppliers and Finance. Completed work that is not invoiced is lost revenue, and the person in this seat owns that gap.

Key Responsibilities

Project Invoicing:

• Submit completed, signed-off project work for invoicing daily
• Keep a register of work awaiting invoicing
• Follow up outstanding invoices and payments with Finance and the Account Managers

Stock, Procurement & Sales Orders:

• Place stock orders from approved project requirements
• Liaise with suppliers on pricing and delivery, and chase late deliveries
• Capture, verify and allocate sales orders to projects and follow them through to completion

Project Coordination & Technician Scheduling:

• Track each project from order to administrative close-out and keep project files current
• Escalate delays early
• Run daily and weekly schedules for the Gauteng and Cape Town technical teams
• Make sure technicians have site requirements, tools and materials before they go out

Commission, CRM & Reporting:

• Compile and verify the monthly sales and project commission schedules for approval
• Keep the CRM current
• Produce weekly and monthly sales and project status reports

Health & Safety, Document Control & Inspections:

• Compile project Health & Safety files, including for mining sites
• Keep a company document register with expiry dates
• Conduct and record routine vehicle and tool inspections, and report damaged or missing items

Requirements

• Matric (Grade 12) essential
• Proven experience in project administration, service coordination, operations administration or a similar role (2+ years is a good guide, but aptitude, accuracy and follow-through matter more than years served)
• Hands-on invoicing or billing experience
• Strong Excel (formulas, lookups, large lists), plus Word and Outlook
• Experience working in a CRM or ERP system
• Clear, professional written and verbal communication
• Shortlisted candidates complete a short practical Excel and AI assessment

Culture Fit

Follows through without being chased; notices when work has been done but not billed, and fixes it; builds a register or checklist rather than relying on memory; flags a delay or a mistake the moment they see it. Organised, accurate and calm under pressure, able to juggle several projects and a team of technicians at once.