Project Coordinator – Invoicing, Procurement & Technician Scheduling (Johannesburg)

HRCorp - Precision Recruitment; Johannesburg; Sur place; ZAR 180 000 - 240 000; Plein temps

Résumé du poste

HRCorp in Johannesburg is seeking a Project Coordinator to act as the central hub for Gauteng projects. You will ensure projects are ordered, resourced, scheduled, documented and invoiced on time, coordinating with Sales Account Managers, Project Managers, technicians, suppliers and Finance.

You will own the gap between completed work and billed revenue, manage stock and procurement, and drive accurate CRM records and weekly/monthly reports.

Qualifications

• Matric (Grade 12) essential.
• 2+ years experience in project administration or service coordination.
• Hands-on invoicing or billing experience.
• Proficient with Excel (formulas, lookups, large lists) and Word/Outlook.
• Experience using CRM or ERP systems.
• Clear, professional written and verbal communication.
• Shortlisted candidates complete a short practical Excel and AI assessment.

Responsabilités

• Project Invoicing: submit completed, signed-off work for invoicing daily; maintain register of work awaiting invoicing.
• Stock, Procurement & Sales Orders: place stock orders, liaise with suppliers on pricing and delivery, allocate orders to projects.
• Project Coordination & Technician Scheduling: track projects from order to close-out, run daily/weekly schedules for Gauteng and Cape Town teams.
• Commission, CRM & Reporting: compile monthly commission schedules, keep CRM current, produce status reports.
• Health & Safety, Document Control & Inspections: maintain Health & Safety files, document register, conduct inspections.

Connaissances

Excel

Word

Outlook

Formation

Matric/Grade 12

Outils

CRM system

ERP system

Description du poste

Location: Johannesburg, Gauteng Job Type: Full-time; office-based, supporting project teams in Gauteng and Cape Town

Overview

An established technical solutions and installation company is looking for a Project Coordinator to be the hub of its Gauteng projects team. You will make sure every project is ordered, resourced, scheduled, documented, completed and – above all – invoiced on time. You are the link between the Sales Account Managers, Project Managers, technicians, suppliers and Finance. Completed work that is not invoiced is lost revenue, and the person in this seat owns that gap.

Key Responsibilities

• Project Invoicing:
  • Submit completed, signed-off project work for invoicing daily
  • Keep a register of work awaiting invoicing
  • Follow up outstanding invoices and payments with Finance and the Account Managers
• Stock, Procurement & Sales Orders:
  • Place stock orders from approved project requirements
  • Liaise with suppliers on pricing and delivery, and chase late deliveries
  • Capture, verify and allocate sales orders to projects and follow them through to completion
• Project Coordination & Technician Scheduling:
  • Track each project from order to administrative close-out and keep project files current
  • Escalate delays early
  • Run daily and weekly schedules for the Gauteng and Cape Town technical teams
  • Make sure technicians have site requirements, tools and materials before they go out
• Commission, CRM & Reporting:
  • Compile and verify the monthly sales and project commission schedules for approval
  • Keep the CRM current
  • Produce weekly and monthly sales and project status reports
• Health & Safety, Document Control & Inspections:
  • Compile project Health & Safety files, including for mining sites
  • Keep a company document register with expiry dates
  • Conduct and record routine vehicle and tool inspections, and report damaged or missing items

Requirements

• Matric (Grade 12) essential
• Proven experience in project administration, service coordination, operations administration or a similar role (2+ years is a good guide, but aptitude, accuracy and follow-through matter more than years served)
• Hands-on invoicing or billing experience
• Strong Excel (formulas, lookups, large lists), plus Word and Outlook
• Experience working in a CRM or ERP system
• Clear, professional written and verbal communication
• Shortlisted candidates complete a short practical Excel and AI assessment

Culture Fit

Follows through without being chased; notices when work has been done but not billed, and fixes it; builds a register or checklist rather than relying on memory; flags a delay or a mistake the moment they see it. Organised, accurate and calm under pressure, able to juggle several projects and a team of technicians at once.