Project Coordinator: Invoicing, Procurement & Scheduling

HRCorp - Precision Recruitment; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

HRCorp in Johannesburg is seeking a Project Coordinator to act as the central hub for Gauteng projects. You will ensure projects are ordered, resourced, scheduled, documented and invoiced on time, coordinating with Sales Account Managers, Project Managers, technicians, suppliers and Finance.

You will own the gap between completed work and billed revenue, manage stock and procurement, and drive accurate CRM records and weekly/monthly reports.

Qualifications

• Matric (Grade 12) essential.
• 2+ years experience in project administration or service coordination.
• Hands-on invoicing or billing experience.
• Proficient with Excel (formulas, lookups, large lists) and Word/Outlook.
• Experience using CRM or ERP systems.
• Clear, professional written and verbal communication.
• Shortlisted candidates complete a short practical Excel and AI assessment.

Responsibilities

• Project Invoicing: submit completed, signed-off work for invoicing daily; maintain register of work awaiting invoicing.
• Stock, Procurement & Sales Orders: place stock orders, liaise with suppliers on pricing and delivery, allocate orders to projects.
• Project Coordination & Technician Scheduling: track projects from order to close-out, run daily/weekly schedules for Gauteng and Cape Town teams.
• Commission, CRM & Reporting: compile monthly commission schedules, keep CRM current, produce status reports.
• Health & Safety, Document Control & Inspections: maintain Health & Safety files, document register, conduct inspections.

Skills

Excel

Word

Outlook

Education

Matric/Grade 12

Tools

CRM system

ERP system

Job description

HRCorp in Johannesburg is seeking a Project Coordinator to act as the central hub for Gauteng projects. You will ensure projects are ordered, resourced, scheduled, documented and invoiced on time, coordinating with Sales Account Managers, Project Managers, technicians, suppliers and Finance.

You will own the gap between completed work and billed revenue, manage stock and procurement, and drive accurate CRM records and weekly/monthly reports.