Johannesburg IT Project Coordinator: Invoicing & Scheduling

HRCorp - Precision Recruitment; Johannesburg; On-site; ZAR 300,000 - 420,000; Full time

Job summary

HRCorp in Johannesburg, Gauteng, is seeking a Project Coordinator to act as the hub for Gauteng projects. You will ensure projects are invoiced on time, resourced, scheduled, and documented, while coordinating between Sales, Project Managers, technicians, suppliers, and Finance.

You will manage invoicing, stock orders, scheduling for Gauteng and Cape Town teams, and maintain CRM and reporting. Strong Excel, invoicing experience, and clear communication are essential.

Qualifications

• Matric (Grade 12) essential.
• 2+ years experience in project administration, service coordination, operations administration or similar role.
• Hands-on invoicing or billing experience.
• Strong Excel (formulas, lookups, large lists), plus Word and Outlook.
• Experience working in a CRM or ERP system.
• Clear, professional written and verbal communication.

Responsibilities

• Project Invoicing: submit completed, signed-off project work for invoicing daily; keep a register of work awaiting invoicing; follow up outstanding invoices and payments with Finance and Account Managers.
• Stock, Procurement & Sales Orders: place stock orders from approved project requirements; liaise with suppliers on pricing and delivery; capture, verify and allocate sales orders to projects.
• Project Coordination & Technician Scheduling: track each project from order to administrative close-out; escalate delays; run daily/weekly schedules for Gauteng and Cape Town teams.
• Commission, CRM & Reporting: compile monthly sales/project commission schedules for approval; keep CRM current; produce weekly/monthly status reports.
• Health & Safety, Document Control & Inspections: compile Health & Safety files; keep document register; conduct inspections and report damaged items.

Skills

Excel formulas/lookups

Invoicing

Project coordination

Communication

Scheduling

Stock procurement

Education

Matric (Grade 12)

Tools

CRM/ERP system

Job description

HRCorp in Johannesburg, Gauteng, is seeking a Project Coordinator to act as the hub for Gauteng projects. You will ensure projects are invoiced on time, resourced, scheduled, and documented, while coordinating between Sales, Project Managers, technicians, suppliers, and Finance.

You will manage invoicing, stock orders, scheduling for Gauteng and Cape Town teams, and maintain CRM and reporting. Strong Excel, invoicing experience, and clear communication are essential.