Hybrid Event Coordinator

Placements24; George; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work schedule

Health insurance

Professional growth opportunities

Collaborative environment

Job summary

Placements24 in George, South Africa, seeks a Hybrid Event Coordinator to plan, coordinate and execute conferences, workshops and client gatherings with a mix of on-site and remote responsibilities.

You will collaborate with vendors, venues and internal teams to manage timelines, budgets and logistics, while overseeing on-site setup and attendee experiences. The role also covers post-event evaluations to drive improvements and alignment with brand objectives.

Qualifications

• Proven experience as an Event Coordinator with hybrid event delivery.
• Excellent organizational and project management abilities.
• Strong vendor negotiation and management capabilities.
• Experience with event management software and virtual platforms.
• Strong communication and collaboration with diverse stakeholders.

Responsibilities

• Plan, organize, and execute a variety of events, including conferences, workshops, and client gatherings, managing both in-person and virtual components.
• Coordinate with vendors, venues, and internal teams to ensure all logistical aspects of events are managed effectively, utilizing a hybrid work model.
• Develop event timelines, budgets, and detailed project plans, tracking progress from a remote setting.
• Manage on-site event execution, overseeing setup, attendee experience, and troubleshooting any issues that arise.
• Source and negotiate with suppliers for event services, ensuring cost-effectiveness and quality.
• Conduct post-event evaluations to gather feedback and identify areas for future improvement.

Skills

Event coordination

Hybrid event management

Vendor management

Negotiation skills

Project management

Communication

Tools

Event management software

Virtual event platforms

Job description

About the Role

Our client is seeking a dynamic and detail-oriented Hybrid Event Coordinator to join their team in George . This role requires a blend of on-site presence for key event logistics and remote flexibility for planning and coordination. You will be responsible for the seamless execution of various events, from initial concept to post-event analysis, ensuring they align with our client's brand and objectives. This is a fantastic opportunity for an organized individual with a passion for creating memorable experiences, who can effectively manage tasks both in the office and from a remote location, contributing to a successful and adaptable events team.

Key Responsibilities

• Plan, organize, and execute a variety of events, including conferences, workshops, and client gatherings, managing both in-person and virtual components.
• Coordinate with vendors, venues, and internal teams to ensure all logistical aspects of events are managed effectively, utilizing a hybrid work model.
• Develop event timelines, budgets, and detailed project plans, tracking progress from a remote setting.
• Manage on-site event execution, overseeing setup, attendee experience, and troubleshooting any issues that arise.
• Source and negotiate with suppliers for event services, ensuring cost-effectiveness and quality.
• Conduct post-event evaluations to gather feedback and identify areas for future improvement.

Requirements

• Proven experience as an Event Coordinator or similar role, with demonstrated success in managing hybrid events.
• Excellent organizational and project management skills, with the ability to multitask and prioritize effectively.
• Strong negotiation and vendor management capabilities.
• Proficiency in event management software and virtual event platforms .
• Excellent communication and interpersonal skills, suitable for collaborating with diverse stakeholders.
• Ability to work effectively both independently in a remote capacity and as part of an on-site team.

Benefits

• Competitive annual salary and potential for performance bonuses.
• Flexible work arrangement with a hybrid schedule combining remote and in-office work.
• Comprehensive health insurance coverage.
• Opportunities for professional growth and development in event management.
• A creative and collaborative work environment focused on delivering exceptional events.