Remote Event Coordinator Assistant

Placements24; Rustenburg; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Remote-flexible

Performance bonuses

Professional development

Supportive network

Diverse projects

Job summary

Placements24 is seeking a Remote Event Coordinator Assistant to support the planning team from anywhere in South Africa. The role focuses on logistical planning, coordination, and execution of virtual or hybrid events, with strong emphasis on schedule management and vendor communications.

You will prepare event materials, manage calendars, and assist with budgets and attendee lists, collaborating remotely using standard tools.

Qualifications

• Previous experience in event planning support, administration, or a related field.
• Exceptional organizational skills and meticulous attention to detail, crucial for managing complex tasks.
• Proficiency with event management software, video conferencing platforms, and collaboration tools.
• Strong written and verbal communication abilities, suitable for professional correspondence.
• Ability to multitask, prioritize effectively, and meet deadlines in a remote work environment.

Responsibilities

• Assist in the planning and coordination of event logistics, including venue sourcing (virtual or physical), vendor management, and timeline tracking.
• Prepare and distribute event-related materials, presentations, and communications to stakeholders.
• Manage event calendars, schedule meetings, and coordinate with participants for virtual and hybrid events.
• Provide administrative support to the Event Coordinator, including data entry and record-keeping for event budgets and attendee lists.
• Liaise with vendors, speakers, and sponsors to ensure smooth communication and execution of event elements.

Skills

Organizational skills

Communication skills

Vendor coordination

Multitasking

Remote work

Tools

Video conferencing platforms

Collaboration tools

Event management software

Job description

About the Role

Our client is actively seeking an organized and proactive Remote Event Coordinator Assistant to support their event planning team from anywhere in South Africa. This role involves assisting with the logistical planning, coordination, and execution of various events, primarily conducted virtually or with hybrid components. You will play a crucial role in managing schedules, vendor communications, and preparing event materials, all managed through remote collaboration tools. This is an exceptional chance for an aspiring event professional to gain diverse experience in a flexible, remote-first capacity, contributing to the success of impactful events.

Key Responsibilities

• Assist in the planning and coordination of event logistics, including venue sourcing (virtual or physical), vendor management, and timeline tracking.
• Prepare and distribute event-related materials, presentations, and communications to stakeholders.
• Manage event calendars, schedule meetings, and coordinate with participants for virtual and hybrid events.
• Provide administrative support to the Event Coordinator, including data entry and record-keeping for event budgets and attendee lists.
• Liaise with vendors, speakers, and sponsors to ensure smooth communication and execution of event elements.

Requirements

• Previous experience in event planning support, administration, or a related field.
• Exceptional organizational skills and meticulous attention to detail, crucial for managing complex tasks.
• Proficiency with event management software, video conferencing platforms, and collaboration tools .
• Strong written and verbal communication abilities, suitable for professional correspondence.
• Ability to multitask, prioritize effectively, and meet deadlines in a remote work environment .

Benefits

• Competitive salary and opportunities for performance-based bonuses.
• Fully remote position offering significant flexibility in work location.
• Professional development opportunities and training in event management technologies.
• Access to a supportive network of event professionals.
• Contribute to exciting and diverse event projects from a remote setup.