Event Coordinator (Remote)

Placements24; Durban; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Remote work

Contract role

Job summary

Placements24 is seeking a highly organized Event Coordinator to manage virtual, hybrid, and occasional in-person events from conception to execution while working remotely.

You will coordinate vendors, manage budgets, and drive attendee communications using digital platforms, collaborating with internal teams and clients to deliver engaging events.

Qualifications

• Proven experience in event planning and coordination with a portfolio.
• Strong organizational skills to manage multiple remote projects.
• Proficiency in event management software and virtual collaboration tools.
• Excellent negotiation and vendor management capabilities.

Responsibilities

• Plan and execute virtual, hybrid, and in-person events as applicable.
• Source, negotiate, and manage vendors and suppliers.
• Track budgets and ensure activities stay within financial parameters.
• Develop marketing and communications for attendee registration.
• Coordinate on-site and virtual logistics to ensure smooth experiences.
• Liaise with clients to meet event objectives.

Skills

Event planning

Vendor management

Budget management

Communication

Remote coordination

Tools

Event management software

Video conferencing tools

Job description

About the Role

Our client is seeking a highly organized and creative Event Coordinator to join their team and manage various events from conception to execution, entirely remotely. This role will involve coordinating all aspects of events, including venue selection (where applicable for in-person components), vendor management, budget tracking, and attendee communication, all managed through digital platforms. You will collaborate with internal teams and external clients to ensure events are successful, engaging, and delivered seamlessly. This is a fantastic opportunity for an experienced event professional who excels in a remote work setting and is adept at virtual collaboration and event planning.

Key Responsibilities

• Plan, organize, and execute a variety of events, from virtual conferences to hybrid gatherings, ensuring all logistical details are managed.
• Source and negotiate with vendors, including caterers, AV providers, and entertainment, maintaining strong supplier relationships.
• Manage event budgets meticulously, tracking expenses and ensuring all activities remain within financial parameters.
• Develop and implement marketing and communication strategies to promote events and manage attendee registration and inquiries.
• Coordinate on-site (if applicable) and virtual event logistics, ensuring a smooth experience for all participants.
• Liaise with clients and stakeholders to understand their event objectives and deliver tailored solutions.

Requirements

• Proven experience in event planning and coordination, with a portfolio showcasing successful events.
• Exceptional organizational skills and the ability to manage multiple projects simultaneously in a remote environment.
• Proficiency in event management software and virtual collaboration tools.
• Strong negotiation and vendor management capabilities.
• Excellent communication and interpersonal skills, with the ability to build rapport remotely.

Benefits

• Competitive contract rate commensurate with experience.
• Flexibility of working from anywhere as this is a remote position.
• Opportunity to work on diverse and exciting events for a reputable client.
• Exposure to cutting-edge event technology and virtual platforms.
• Potential for ongoing contract work based on performance and project needs.