Hybrid Project Admin Specialist (Pretoria)

Placements24; Pretoria; Hybrid; ZAR 260,000 - 360,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Health and wellness programs

Professional development opportunities

Job summary

Placements24 in Pretoria is seeking a Project Administrative Assistant to support project management teams, handling documentation, meeting coordination, and progress tracking.

You will format reports, manage filing systems, process invoices, and assist with travel arrangements, contributing to infrastructure projects in a hybrid work setting.

This role requires strong organization, proactive communication, and the ability to work independently.

Qualifications

• Experience as an Administrative Assistant in a project-based environment preferred.
• Familiarity with project management terminology and processes.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to project managers and teams.
• Maintain project documentation including plans, reports, permits, and correspondence.
• Schedule meetings, prepare agendas, distribute minutes, and track actions.
• Assist in tracking timelines, milestones, and deliverables from an administrative perspective.
• Coordinate communication between internal teams and external stakeholders.
• Prepare and format project reports and presentations.
• Organize project filing systems (digital and physical).
• Process project invoices, expense claims, and requisitions.
• Support travel arrangements and logistics for the project team.
• Ensure adherence to PM methodologies and admin procedures.

Skills

Project coordination

Organizational skills

Communication skills

Proactive attitude

Detail-oriented

Meeting coordination

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Project

Document management systems

Job description

Placements24 in Pretoria is seeking a Project Administrative Assistant to support project management teams, handling documentation, meeting coordination, and progress tracking.

You will format reports, manage filing systems, process invoices, and assist with travel arrangements, contributing to infrastructure projects in a hybrid work setting.

This role requires strong organization, proactive communication, and the ability to work independently.