Hybrid Project Admin Coordinator

Placements24; Mossel Bay; Hybrid; ZAR 134,000 - 201,000; Part time

Benefits offered by this job

Hybrid work arrangement

Job summary

Placements24 is seeking an Administrative Coordinator to support the project management team in Mossel Bay, Western Cape. This hybrid role blends in-office collaboration with remote work to ensure timely project execution and well-organized administration.

The ideal candidate is highly organized, proactive, and communicates effectively with stakeholders. You will manage schedules, documentation, travel, and vendor coordination while contributing to process improvements across diverse projects.

Qualifications

• Experience in an administrative role, preferably supporting project teams.
• Proficiency in Word, Excel, PowerPoint, Outlook; project software a plus.
• Strong organization and deadline management.
• Excellent written and verbal communication.
• Hybrid work environment experience.

Responsibilities

• Provide comprehensive administrative support to the project management team.
• Assist in coordinating project schedules, meetings, and documentation.
• Prepare and manage project-related correspondence, reports, and presentations.
• Maintain project files, records, and databases, ensuring accuracy and accessibility.
• Facilitate communication between project team members and stakeholders.
• Assist with the procurement of project resources and vendor coordination.
• Track project progress and flag any potential delays or issues.
• Organize project-related events and workshops, both virtual and in-person.
• Manage travel arrangements and expense claims for project personnel.
• Contribute to the continuous improvement of project administrative processes.

Skills

Organizational skills

Communication skills

Proactive attitude

Independent work

Tools

Microsoft Office

Asana

Trello

Job description

Placements24 is seeking an Administrative Coordinator to support the project management team in Mossel Bay, Western Cape. This hybrid role blends in-office collaboration with remote work to ensure timely project execution and well-organized administration.

The ideal candidate is highly organized, proactive, and communicates effectively with stakeholders. You will manage schedules, documentation, travel, and vendor coordination while contributing to process improvements across diverse projects.