HUMAN RESOURCES COORDINATOR

Wesgro; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Wesgro in Cape Town seeks a diligent HR Coordinator to support the Senior HR Manager and Head: HR across the employee lifecycle. You will handle HR processes, administration, payroll inputs, compliance and reporting, and contribute to recruitment, training and well-being initiatives.

The role requires three years of HR experience, a relevant qualification, and proficiency in Microsoft Office and Sage 300 People. This is a permanent, full-time position.

Qualifications

• Minimum of three years’ HR experience.
• Tertiary qualification in Human Resources Management or related field.
• Experience in a professional environment is essential.
• Solid knowledge of HR processes and payroll.

Responsibilities

• Coordinate recruitment administration, ads, applications, interviews and communications.
• Administer appointments, contracts, pre-employment screening and onboarding.
• Coordinate training logistics and support skills development reporting.
• Coordinate payroll inputs and HR data on systems.
• Assist with HR compliance, audits and reporting requirements.
• Support performance management administration and documentation.
• Maintain confidential employee records and HR databases.
• Provide general HR administrative support to Senior HR Manager.

Skills

HR coordination

Payroll administration

HR systems

Microsoft Office

Education

HR qualification

Tools

Sage 300 People

Microsoft Office

Job description

This is a permanent position subject to the successful candidate signing a Performance Agreement.

Reference Number: HRC/09/26

Purpose of the Job

Provide effective HR coordination and administrative support across the employee lifecycle, supporting the Senior HR Manager and Head: HR with the administration of HR processes, systems, policies and practices in accordance with organisational requirements, best practice and applicable labour legislation.

Requirements

• Minimum of three (3) years’ relevant HR experience.
• Tertiary qualification in Human Resources Management or a related field.
• Experience working in a professional environment is essential.
• Working knowledge of HR processes, including recruitment and selection, performance management, employee benefits and HR administration.
• Solid knowledge of HR and payroll processes, HR information systems and employee lifecycle administration.
• Working knowledge of South African employment legislation, including the Labour Relations Act (LRA) and Employment Equity Act (EEA).
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Working knowledge and practical experience with Sage 300 People is essential.

Duties and Responsibilities

Recruitment and Selection

• Coordinate internal and external recruitment administration, including advertisements, applications, interviews and candidate communication.
• Maintain accurate recruitment records and candidate databases in line with HR processes and data protection requirements.
• Administer appointments, including offer letters, employment contracts, pre-employment screening and onboarding documentation.
• Coordinate exit interviews and maintain relevant records.

Training and Development

• Maintain training records and statistics to support training plans and reporting.
• Assist with the development and updating of the annual training plan.
• Coordinate training logistics, materials and supporting documentation.
• Provide administrative support for skills development initiatives and related reporting.

Payroll Administration and HR Systems

• Coordinate and verify HR-related payroll inputs, including subsistence and travel claims, parking, medical aid and recoveries.
• Capture and maintain employee information on HR and payroll systems, including appointments, terminations, promotions, transfers and departmental changes.
• Assist with payroll and HR reports, payroll queries and supporting control documentation.
• Liaise with relevant stakeholders and payroll service providers, as required.
• Ensure the accuracy, integrity and confidentiality of employee remuneration and personal information.

Employment Equity, HR Compliance and Reporting

• Assist with the collection, validation and maintenance of employee data for Employment Equity planning and reporting.
• Provide administrative support for HR compliance requirements, audits and statutory submissions.
• Assist with HR reports, dashboards and workforce information to support reporting and decision-making.
• Maintain accurate HR data and employee records.

Performance Management

• Provide administrative and coordination support throughout the Performance Management cycle.
• Maintain records, update systems, track submissions and follow up on outstanding documentation.
• Assist employees and managers with routine administrative queries and reporting requirements.

Employee Wellness

• Support the administration and coordination of employee wellness initiatives and programmes.
• Coordinate related logistics, communication and scheduling, and maintain relevant records.

HR Administration and Employee Support

• Maintain accurate, organised and confidential employee records, personnel files and HR databases.
• Prepare HR documentation, including contracts, letters, confirmations of employment and employee correspondence.
• Assist with reviewing and updating HR policies, procedures and related documentation.
• Provide administrative support for onboarding, offboarding and employee relations processes.
• Assist employees with benefit-related documentation and liaise with HR service providers and suppliers, as required.
• Provide general HR administrative and coordination support to the Senior HR Manager and Head: HR.
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building skills.
• Excellent organisational, administrative and coordination skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities, work under pressure and meet deadlines.
• Excellent computer literacy, particularly Microsoft Office Suite.
• Proficiency in HR information systems and HR data and reporting.
• Good problem-solving skills and a proactive approach.
• Ability to work independently, take initiative and follow through on tasks.
• High level of confidentiality, integrity and professionalism.
• Ability to work collaboratively as part of a team.
• Accountable, reliable and deadline-driven.
• Positive and professional approach, with a willingness to learn

The successful candidate will report to the Head: Human Resources

Closing date: 28 September 2026

Direct all enquiries to Sara Jacobs: Head: Human Resources, on 021 487 4881

Should you not have received any response from us within 14 days after the closing date, please consider your application unsuccessful.