Hr & Payroll Administrator - Roodepoort

HotelJobs; Roodepoort; On-site; ZAR 240,000 - 360,000; Full time

Job summary

HotelJobs in Roodepoort is seeking an experienced HR & Payroll Administrator to support the HR function, focusing on payroll administration, recruitment, employee relations and accurate records.

You will manage recruitment, onboarding, payroll processing and statutory compliance, while maintaining training records and preparing audit-ready documentation.

Qualifications

• A relevant tertiary qualification in Human Resources.
• 3-5 years HR experience, payroll and employee relations.
• Strong understanding of South African labour legislation.
• Sound knowledge of payroll principles and statutory deductions.

Responsibilities

• Handle recruitment processes from advertising to offer letters, onboarding and offboarding.
• Manage payroll information, reconciliations and statutory deductions.
• Administer employee relations, attendance, training and development records.
• Prepare HR reports for audits and general HR projects.

Skills

HR experience

Payroll knowledge

Interpersonal skills

Communication skills

Discretion

Time management

Organisational skills

Education

Relevant tertiary qualification in Human Resources

Tools

Payspace

Microsoft Excel

Microsoft Word

HR/payroll systems

Job description

Leading supplier of kitchen utensils, industrial cookware, commercial kitchens & appliances to the hospitality & food service industries based in the Roodepoort is looking for an experienced and organised HR & Payroll Administrator to join their Human Resources team. Reporting to the HR Manager ; the successful candidate will support the full HR function ; with a focus on payroll administration ; recruitment ; employee relations and accurate employee records .

Duties:

Recruitment & Employee Administration:

• Manage recruitment processes, including advertising, sourcing, interviews, reference checks and offer letters.
• Coordinate onboarding and offboarding, including contracts, induction documents, system updates and exit checklists.
• Maintain accurate electronic and hard-copy employee records.
• Assist with updating HR policies in line with legislative requirements.
• Manage leave administration on ESS and respond to employee queries.

Payroll & Statutory Administration:

• Capture and maintain payroll information on Payspace.
• Assist with payroll reconciliations, monthly variance checks and reporting.
• Capture and verify time and attendance on Jarrison.
• Prepare overtime, allowances and deductions for payroll processing.
• Support year-end payroll activities, including IRP5/IT3(a) documentation.
• Assist with PAYE, UIF, SDL and COIDA administration.
• Ensure HR and payroll processes follow labour legislation and company policies.

Employee Relations & Skills Development:

• Prepare documentation, notices and records for disciplinary and incapacity processes.
• Schedule hearings, meetings and HR appointments.
• Administer bursary and learnership programmes with internal teams and external providers.
• Maintain training records, attendance registers and skills development documentation for annual WSP and ATR submissions.

Reporting & General Support:

• Compile HR and payroll reports and supporting documentation for internal, external and BBBEE audits.
• Assist with planning staff functions and award ceremonies.
• Support research, data analysis and HR projects.
• Provide general HR and office administration support.

Requirements:

• A relevant tertiary qualification in Human Resources.
• 3-5 years' HR experience, specifically focusing on payroll and employee relations.
• Strong understanding of South African labour legislation.
• Sound knowledge of payroll principles and statutory deductions.
• Computer literacy, including Microsoft Excel, Word and HR/payroll systems, particularly Payspace .
• Experience within warehousing, manufacturing or wholesale would be advantageous.
• Strong administrative, organisational and event-planning skills.
• Excellent attention to detail and the ability to manage competing priorities.
• Ability to handle confidential information with discretion.
• Strong interpersonal, listening and communication skills.
• A proactive, reliable and professional approach with high levels of integrity.
• Ability to work independently, meet deadlines and remain composed under pressure.