HR Operations Specialist — Onboarding & Records

Ipsum Utilities Limited; Noordwes; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

25 days annual leave plus bankholidays

Option to buy up to 5 additional holid

Career development & progression with…

24/7 access to a virtual GP and Mental

Cycle to Work scheme

Life assurance cover

Long service recognition

Enhanced Maternity Pay

Job summary

Ipsum Utilities Limited is seeking an experienced HR Administrator to deliver high-quality HR support across the Power Division. You will handle transactional queries, maintain systems, and support the employee lifecycle with accuracy and discretion.

In this fast-paced role, you will manage onboarding, contracts, changes, payroll data, and reporting while collaborating with managers to ensure compliance and continuous improvement in HR services.

Qualifications

• Experience in HR Shared Services or HR Administration.
• Knowledge of employment legislation.
• Experience with HR/payroll systems.
• Ability to handle confidential information.
• Excellent multitasking and deadline management.
• Strong communication and stakeholder management.
• Proactive and detail-oriented.

Responsibilities

• Manage end-to-end employee lifecycle administration.
• Prepare employment correspondence (offers, contracts).
• Maintain HR records with data integrity.
• Monitor workflows and escalate non-compliance.
• Produce routine HR reports and support audits.
• Support monthly payroll with employee changes.
• Assist learning and development activities.
• Support HR projects and inquiries via inbox.

Skills

HR processes

Data confidentiality

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Tools

Microsoft Office

Excel

HR systems

Payroll systems

Job description

Ipsum Utilities Limited is seeking an experienced HR Administrator to deliver high-quality HR support across the Power Division. You will handle transactional queries, maintain systems, and support the employee lifecycle with accuracy and discretion.

In this fast-paced role, you will manage onboarding, contracts, changes, payroll data, and reporting while collaborating with managers to ensure compliance and continuous improvement in HR services.