HR Operations Associate: Recruitment, Onboarding & Admin

SpesNet Group; Pretoria; On-site; ZAR 180,000 - 280,000; Full time

Job description

Recruitment & Onboarding

• Drafting and posting vacancy advertisements
• Sourcing candidates
• Screening CVs and managing the recruitment mailbox
• Conducting HR screening processes
• Capturing CVs on recruitment platform
• Scheduling interviews and coordinating interview / recruitment logistics
• Attending interviews, where required
• Conducting reference checks and background verifications
• Prepare recruitment packs and appointment documentation.
• Coordinate onboarding and induction processes for new employees.
• Prepare and distribute welcome mailers.
• Capture new employees on SCubed.
• Coordinate induction arrangements, meals and onboarding schedules.
• Maintain recruitment trackers and recruitment reporting.
• Ensure recruitment processes comply with company procedures, governance standards and selection requirements.

HR Administration & Compliance

• Maintain accurate employee records and ensure all HR documentation is accurate.
• Prepare and process HR-related documentation, including:
  • Employment contracts.
  • Policy acknowledgements.
  • Performance-related documentation.
• Assist with payroll input by collecting and verifying employee information, leave balances and supporting documentation.
• Ensure compliance with company policies, procedures and labour legislation.
• Assist with updating HR policies and procedures, where required.
• Manage and maintain the biometric access control system.
• Maintain and regularly update departmental and organisational organograms to ensure accuracy and alignment with approved organisational structures.
• Manage the HR front office and ensure professional HR support to employees and visitors.

Employee Relations, Communication & Culture

• Act as a first point of contact for HR-related employee queries.
• Provide administrative support in employee relations matters, including grievances and disciplinary processes.
• Draft internal HR communication, notices and posters, as required.
• Assist with employee wellness initiatives, engagement activities and culture-related projects.
• Coordinate and support internal events such as wellness days, blood drives and employee engagement activities.
• Provide administrative support to the Culture Crew and related initiatives.

HR Systems, Reporting & Projects

• Support HR projects and continuous improvement initiatives.
• Compile HR reports and maintain accurate HR trackers and databases.
• Assist with analysing HR data and identifying process improvement opportunities.
• Ensure accurate capturing and maintenance of employee information on HR systems.
• Stay updated on HR trends, legislation and best practices.