HR Administrator

Ipsum Utilities Limited; Noordwes; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

25 days annual leave plus bankholidays

Option to buy up to 5 additional holid

Career development & progression with…

24/7 access to a virtual GP and Mental

Cycle to Work scheme

Life assurance cover

Long service recognition

Enhanced Maternity Pay

Job summary

Ipsum Utilities Limited is seeking an experienced HR Administrator to deliver high-quality HR support across the Power Division. You will handle transactional queries, maintain systems, and support the employee lifecycle with accuracy and discretion.

In this fast-paced role, you will manage onboarding, contracts, changes, payroll data, and reporting while collaborating with managers to ensure compliance and continuous improvement in HR services.

Qualifications

• Experience in HR Shared Services or HR Administration.
• Knowledge of employment legislation.
• Experience with HR/payroll systems.
• Ability to handle confidential information.
• Excellent multitasking and deadline management.
• Strong communication and stakeholder management.
• Proactive and detail-oriented.

Responsibilities

• Manage end-to-end employee lifecycle administration.
• Prepare employment correspondence (offers, contracts).
• Maintain HR records with data integrity.
• Monitor workflows and escalate non-compliance.
• Produce routine HR reports and support audits.
• Support monthly payroll with employee changes.
• Assist learning and development activities.
• Support HR projects and inquiries via inbox.

Skills

HR processes

Data confidentiality

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Tools

Microsoft Office

Excel

HR systems

Payroll systems

Job description

Employment type: Full Time, Fixed Term Contract (12 Months)

Working Hours: Monday to Friday

What’s in it for you…

We believe in looking after our people, and it shows. When you join Ipsum, you’re not just taking a job — you’re starting a career with real support behind it.

25 days annual leave plus bank holidays

Option to buy up to 5 additional holidays

Career development & progression with the opportunity to earn professional qualifications

24/7 access to a virtual GPand Mental health support & counselling services

Cycle to Work scheme

Life assurance cover

Long service recognition

Enhanced Maternity Pay

About the role…

The HR Administratorprovides high-quality, proactive HR support across the Power Division, acting as the first point of contact for transactional HR queries and delivering a professional service throughout the employee lifecycle. Supporting day-to-day HR operations, the role is responsible for maintaining accurate HR systems and records, ensuring effective administration of HR processes, and contributing to continuous improvement initiatives that enhance service delivery.

As a HR Administrator you will…

Manage the end-to-end employee lifecycle administration, including onboarding, contractual changes, probation reviews and leaver processes, ensuring all documentation and system updates are completed accurately and on time.

Prepare employment-related correspondence, including offer letters, contracts of employment, variation letters and leaver acknowledgements.

Maintain accurate employee records within HR systems, ensuring data integrity, confidentiality and compliance with data protection requirements.

Monitor HR workflows and manager actions, following up on outstanding tasks and escalating non-compliance where appropriate.

Produce routine HR reports, support data audits and respond to HR information requests in a timely and accurate manner.

Support the monthly payroll process by processing employee changes and ensuring payroll information is submitted accurately and within deadlines.

Act as the first point of contact for routine HR enquiries, providing guidance on policies, procedures, benefits, absence management and other people-related matters.

Coordinate and administer learning and development activities, including training records, course bookings, mandatory training compliance and Early Careers programmes.

Support HR projects, initiatives and continuous improvement activities, while managing enquiries through the HR inbox and escalating complex matters to the appropriate HR team member.

About you…

Previous experience within an HR Shared Services, HR Administration or similar HR support environment.

Strong understanding of HR processes across the full employee lifecycle and current employment legislation.

Experience using HR and/or payroll systems, with good Microsoft Office skills, particularly Excel.

Ability to maintain accurate records, handle confidential information sensitively and work with a high level of attention to detail.

Excellent organisational skills with the ability to manage multiple priorities, work under pressure and meet deadlines.

Strong communication and interpersonal skills, with the confidence to work effectively with colleagues, managers and stakeholders at all levels.

Experience supporting employee relations administration and casework would be advantageous.

The successful candidate will be a proactive, detail-oriented HR professional who is committed to delivering a high-quality, customer-focused service while working independently and collaboratively within a fast-paced environment.

Our commitment to Equal Opportunities...

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