Hr & Industrial Relations Administrator

Bluespec Holdings; Gauteng; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Bluespec Holdings in Sandton seeks an HR Administrator with a focus on Industrial Relations to support HR across 40+ client companies and 4000+ employees. You will handle IR documentation, disciplinary records, and hearings while ensuring compliance with BCEA, LRA, UIF, and POPI.

Responsibilities include maintaining personnel records in Salesforce/Sage 300, supporting recruitment and onboarding, and coordinating payroll-related information with payroll staff.

Qualifications

• Experience in industrial relations administration and HR records management.
• Familiarity with SA labour laws (BCEA, LRA, UIF, POPI) is desirable.
• Strong documentation and data accuracy skills.

Responsibilities

• Assist in managing employee relations matters and disciplinary records.
• Maintain accurate IR and HR records; support hearings and investigations.
• Ensure staff are aware of IR/ER protocols and compliance requirements.
• Prepare HR documents, reports, and presentations on HR metrics.
• Support end-to-end recruitment, onboarding, and payroll-related inquiries.

Skills

IR Administration

HR Administration

Documentation & Records

Payroll coordination

Tools

Salesforce

Sage 300

Job description

Industry: Automotive
Location: HR Head Office in Sandton

BUSINESS OVERVIEW AND BRIEF HISTORY

www.bluespec.co.za

KEY PURPOSE OF THIS POSITION

We are seeking a results-driven HR Administrator with a focus on Industrial Relations (IR) Administration, to be a trusted support to our business units. The successful applicant will be proactive, detail-oriented, and discreet to provide essential administrative support across the full spectrum of HR functions, with a particular emphasis on Industrial Relations (IR) administration.

Role Overview:

The candidate will be working with HR Management regarding HR and IR queries, ensuring smooth daily operations and legal compliance.

This role requires hands-on delivery, acting as an administrative consultant, within various business units (over 40 client companies and 4000 employees).

• Staff Size: +4000 | +40 Entities
• Start Date: January 2026
• Working hours: Mon-Fri. Work from the office (no hybrid), flexible working hours e.g., 7am - 4pm or 9am - 6pm as long as 9 hours per day is achieved. Fridays till 4pm.
• Contract Type: Permanent
• Reporting to: Middle level management
• Reportees: None

Key Responsibilities (not limited)

Industrial Relations (IR) Support

• Assist in managing employee relations matters, including documenting incidents, preparing disciplinary records, and providing administrative support during grievance and disciplinary hearings.
• Maintain accurate records related to grievances, performance reviews, and disciplinary actions.
• Ensure all staff are aware of IR/ER protocols.
• Stay updated on HR laws, regulations, and best practices, particularly South African labour laws (e.g., BCEA, LRA, WCA, UIF, POPI Act), to ensure compliance in all documentation and processes.
• Generate reports and presentations on IR metrics as required by management.

General HR Administration:

• Organise, maintain, and update physical and digital personnel records in our HR Information Systems (Salesforce/Sage 300) with high accuracy and confidentiality.
• Prepare HR documents such as employment contracts, new hire guides, policy updates, and termination letters.
• Assist with the end-to-end recruitment and onboarding process as per HR Management requirements.
• Provide contracts or necessary information is related to the payroll department to ensure accurate and timely payroll processing.
• Respond to employee inquiries about HR-related issues or policies.
• Generate reports and presentations on HR metrics as required by management.