HR/IR OFFICER SPEC AFRICA HOLDINGS (PTY)LTD Human Resources Midrand Fixed - Term

Heart Talent; Midrand; On-site; ZAR 350,000 - 480,000; Full time

Job summary

Heart Talent is seeking an experienced Human Resources & Industrial Relations (HR/IR) Officer to manage the full spectrum of HR and IR functions within a dynamic, project-based environment in Midrand. You will lead recruitment, employee relations, payroll administration, employment contract drafting, policy implementation, Employment Equity, Skills Development, COIDA administration, and HR compliance.

The role requires strong IR experience, excellent communication, and the ability to advise

Qualifications

• Bachelor's Degree or National Diploma in HR/IR or related field.
• SABPP registration would be advantageous.
• Additional qualifications in Labour Relations or Skills Development are advantageous.
• Minimum 5 years' experience in HR and Industrial Relations.
• Experience in project-based environments and unionised settings.

Responsibilities

• Administer day-to-day HR functions.
• Draft employment contracts, addendums and related documentation.
• Process payroll inputs, overtime, leave and deductions.
• Coordinate recruitment, onboarding and exit processes.
• Administer COIDA, payroll, and time/attendance systems.
• Advise management on labour legislation and HR compliance.
• Coordinate Employment Equity reporting and training initiatives.
• Lead workplace investigations and disciplinary processes.

Skills

HR policies

Recruitment

Payroll administration

Industrial relations

POPIA compliance

CCMA knowledge

Education

Bachelor's Degree in HR

SABPP registration

Labour Relations / Skills Development

Tools

BuildSmart Payroll

Uniclox

Job description

Human Resources & Industrial Relations (HR/IR) Officer
Location: Midrand, Gauteng (with regular travel to project sites)
Reporting to: HR/IR Manager

About the Role

We are seeking an experienced and results-driven Human Resources & Industrial Relations (HR/IR) Officer to manage and support the full spectrum of Human Resources and Industrial Relations functions within a dynamic, project-based environment. The successful candidate will be responsible for recruitment, employee relations, payroll administration, employment contract drafting, policy implementation, Employment Equity, Skills Development, COIDA administration, HR compliance, and providing professional advice to management on labour legislation and HR best practices. This role requires a proactive professional with strong Industrial Relations experience, excellent communication skills and the ability to work independently while ensuring legislative compliance and operational excellence.

Key Responsibilities

Human Resources Administration

• Administer all day-to-day Human Resources functions.
• Maintain complete, accurate and confidential personnel records.
• Draft employment contracts, fixed-term contracts, addendums and other employment-related documentation.
• Process appointments, promotions, transfers, salary amendments and terminations.
• Ensure personnel records comply with POPIA and Company policies.
• Conduct HR file audits and maintain HR documentation.
• Provide HR support and guidance to management and employees.

Recruitment & Selection

• Coordinate the full recruitment and selection process.
• Draft and update job descriptions.
• Advertise vacancies and source suitable candidates.
• Screen applications and conduct competency-based interviews.
• Conduct qualification, reference and employment verification checks.
• Coordinate onboarding and induction programmes.
• Conduct exit interviews and compile labour turnover reports.

Payroll & Time and Attendance

• Administer BuildSmart Payroll.
• Verify payroll inputs including overtime, leave, allowances and deductions.
• Investigate payroll discrepancies and respond to payroll queries.
• Administer the Uniclox Time and Attendance System.
• Monitor attendance, absenteeism and overtime.
• Verify attendance registers and prepare attendance reports.

Industrial Relations

• Advise management on labour legislation and Company disciplinary procedures.
• Conduct workplace investigations and prepare investigation reports.
• Draft disciplinary charges and hearing documentation.
• Coordinate disciplinary, grievance, incapacity and poor performance processes.
• Chair disciplinary hearings where authorised.
• Prepare warning notices, outcome letters and dismissal documentation.
• Prepare documentation and represent company in CCMA and Bargaining Council matters.
• Assist with retrenchment consultations, restructuring and short-time consultations.
• Liaise with recognised trade unions where applicable.

Employment Equity & Skills Development

• Coordinate Employment Equity administration and reporting.
• Assist with EEA2 and EEA4 submissions.
• Coordinate Employment Equity Committee meetings.
• Conduct Training Needs Analysis.
• Maintain the Training Matrix.
• Coordinate internal and external training.
• Assist with Workplace Skills Plans (WSP) and Annual Training Reports (ATR).
• Liaise with SETAs and training providers.

COIDA Administration

• Administer Compensation Fund (COIDA) matters.
• Manage Injury on Duty (IOD) claims.
• Prepare and submit Compensation Fund documentation.
• Administer the annual Return of Earnings (ROE).
• Liaise with the Compensation Commissioner, medical practitioners and injured employees.
• Maintain IOD registers and monitor claims until finalisation.

HR Compliance & Reporting

• Draft, review and implement HR and Industrial Relations policies and procedures.
• Ensure employment contracts and HR documentation comply with labour legislation.
• Conduct HR compliance audits.
• Assist during Department of Employment and Labour inspections.
• Prepare monthly HR reports, payroll reports, headcount reports, Employment Equity reports, training reports, disciplinary reports and management dashboards.

Minimum Requirements

Qualifications

• Bachelor's Degree or National Diploma in Human Resource Management, Labour Relations, Industrial Psychology or a related field.
• SABPP registration will be advantageous.
• Additional qualifications in Labour Relations, Labour Law or Skills Development will be advantageous.

Experience

• Minimum 5 years' experience in Human Resources and Industrial Relations.
• Proven experience in construction, engineering, mining, infrastructure, security or other project-based environments.
• Experience in a unionised environment.
• Experience conducting workplace investigations.
• Experience managing disciplinary, grievance, incapacity and poor performance processes.
• Experience preparing documentation for CCMA and Bargaining Council matters.
• Experience drafting employment contracts and HR policies.
• Experience implementing HR policies and procedures.
• Experience with Employment Equity administration and reporting.
• Experience with Skills Development administration (WSP & ATR).
• Experience administering Compensation Fund (COIDA) and Injury on Duty (IOD) claims.
• Experience with BuildSmart Payroll.
• Experience using Uniclox Time and Attendance or similar systems.
• Experience conducting HR compliance audits.

Knowledge & Skills

• Labour Relations Act (LRA)
• Basic Conditions of Employment Act (BCEA)
• Employment Equity Act (EEA)
• Skills Development Act (SDA)
• Occupational Health and Safety Act (OHSA)
• Compensation for Occupational Injuries and Diseases Act (COIDA)
• Unemployment Insurance Act (UIA)
• Protection of Personal Information Act (POPIA)
• Bargaining Council Agreements
• CCMA Rules and Procedures
• Labour Court procedures
• Employment contract drafting and administration
• HR and Industrial Relations policy drafting, implementation and review
• Recruitment and Selection
• Payroll administration and statutory compliance
• Employment Equity
• Skills Development
• HR compliance and risk management

SPEC-Africa does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.