HR & Industrial Relations Administrator

Blue Spec Holdings; Sandton; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Blue Spec Holdings in Gauteng, Sandton, is seeking an HR & Industrial Relations Administrator to provide proactive IR and HR support across 40+ entities, handling grievances, documentation, and daily HR operations. The role demands accuracy, discretion, and strong knowledge of SA labour laws.

You will manage employee records in Salesforce/Sage 300, assist with recruitment and onboarding, contracts, payroll liaison, and ensure compliance.

Qualifications

• Proven 4+ years as HR Administrator or IR-focused admin.
• Strong knowledge of SA labour legislation.
• Willing to travel to client sites; valid driver’s license.
• Experience with HR software (Salesforce advantageous) and MS Office.
• Excellent organisational and time management skills.
• Discretion with confidential information.
• Bachelor’s degree or Diploma in HR/Business Admin preferred.

Responsibilities

• Assist in HR and IR administration and hearings.
• Maintain employee records in Salesforce/Sage 300.
• Prepare HR documents and onboarding.
• Support payroll information flow to payroll.
• Respond to HR inquiries and generate HR metrics.

Skills

HR Administration

Industrial Relations

South African Labour Law

MS Office

Data Management

Communication

Education

Bachelor's degree in HR/Business Administration

Diploma in HR or related field

Tools

Salesforce

Sage 300

Excel

Word

PowerPoint

Job description

HR & Industrial Relations Administrator (Gauteng - Sandton)

2025/11/12

Reference Number

BSH-309

Description

Industry: Automotive
Location: HR Head Office in Sandton

BUSINESS OVERVIEW AND BRIEF HISTORY

www.bluespec.co.za

KEY PURPOSE OF THIS POSITION

We are seeking a results-driven HR Administrator with a focus on Industrial Relations (IR) Administration, to be a trusted support to our business units. The successful applicant will be proactive, detail-oriented, and discreet to provide essential administrative support across the full spectrum of HR functions, with a particular emphasis on Industrial Relations (IR) administration.

Role Overview:

The candidate will be working with HR Management regarding HR and IR queries, ensuring smooth daily operations and legal compliance.

This role requires hands-on delivery, acting as an administrative consultant, within various business units (over 40 client companies and 4000 employees).

• Staff Size: +4000 | +40 Entities
• Start Date:01 July 2026
• Working hours: Mon-Fri. Work from the office (no hybrid), flexible working hours e.g., 7am - 4pm or 9am - 6pm as long as 9 hours per day is achieved. Fridays till 4pm.
• Contract Type: Permanent
• Reporting to: Middle level management
• Reportees: None

Key Responsibilities (not limited)

Industrial Relations (IR) Support

• Assist in managing employee relations matters, including documenting incidents, preparing disciplinary records, and providing administrative support during grievance and disciplinary hearings.
• Maintain accurate records related to grievances, performance reviews, and disciplinary actions.
• Ensure all staff are aware of IR/ER protocols.
• Stay updated on HR laws, regulations, and best practices, particularly South African labour laws (e.g., BCEA, LRA, WCA, UIF, POPI Act), to ensure compliance in all documentation and processes.
• Generate reports and presentations on IR metrics as required by management.

General HR Administration

• Organise, maintain, and update physical and digital personnel records in our HR Information Systems (Salesforce/Sage 300) with high accuracy and confidentiality.
• Prepare HR documents such as employment contracts, new hire guides, policy updates, and termination letters.
• Assist with the end-to-end recruitment and onboarding process as per HR Management requirements.
• Provide contracts or necessary information is related to the payroll department to ensure accurate and timely payroll processing.
• Respond to employee inquiries about HR-related issues or policies.
• Generate reports and presentations on HR metrics as required by management.

Requirements

Key Requirements:

• Proven work experience (4+ years preferred) as an HR Administrator or in a similar administrative role with an IR focus.
• Thorough knowledge of South African labour legislation and compliance requirements is essential.
• Travel to other client companies may be required from time to time. Company pool vehicle is available, driver's license required.
• Experience with HR software (Salesforce will be an advantage) and proficiency in MS Office applications, particularly Excel, Word, and PowerPoint.
• Excellent organisational and time management skills, with the ability to prioritise and juggle multiple tasks effectively.
• Strong communication skills, both written and verbal, with excellent interpersonal and conflict resolution abilities.
• High level of discretion and the ability to handle confidential and sensitive information with integrity.
• A relevant Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field is preferred.