Hotel Events Coordinator

Placements24; Bloemfontein; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Medical aid contributions

Staff discounts on hotel services

Professional development opportunities

Job summary

Placements24 seeks an enthusiastic Hotel Events Coordinator in Bloemfontein to manage conferences, weddings, banquets and corporate functions. You will liaise with clients, coordinate with culinary, banqueting and A/V teams, and ensure flawless execution from inquiry through post-event follow-up.

The role requires strong organizational and communication skills, a proactive attitude, and willingness to work flexible hours including evenings and weekends.

Qualifications

• Minimum 2 years of experience in event coordination or related hospitality role.
• Proven ability to plan, coordinate and deliver events from inquiry to post-event follow-up.
• Strong communication and client-facing skills.

Responsibilities

• Respond to event inquiries promptly with detailed proposals.
• Plan and organize menus, room layouts, and technical requirements with clients.
• Coordinate with Food & Beverage, Banqueting, Front Office and Sales for seamless events.
• Develop event timelines and manage vendor relationships.
• Conduct site inspections and client meetings.
• Oversee setup/breakdown and ensure adherence to standards.
• Manage event budgets and invoicing; ensure profitability.
• Troubleshoot issues during events and maintain accurate files.

Skills

Event coordination

Client communication

Organizational skills

Education

Hospitality diploma/degree

Tourism/Marketing related degree

Tools

Microsoft Office Suite

Event management software

Job description

About the Role

Our client, a premier hotel in Bloemfontein, Free State, is seeking an enthusiastic and detail-oriented Hotel Events Coordinator to join their dynamic events team. This role is integral to the successful planning, execution, and management of all types of events hosted at the hotel, including conferences, weddings, banquets, and corporate functions. The Events Coordinator will work closely with clients to understand their needs, coordinate with hotel departments (culinary, banqueting, A/V), and ensure flawless execution of every event. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a passion for creating memorable experiences. You will be the key point of contact for clients from initial inquiry through to post-event follow-up, ensuring satisfaction and driving repeat business. This is a fantastic opportunity for an aspiring event professional to gain valuable experience in a reputable hospitality setting.

Key Responsibilities

• Respond to event inquiries promptly and professionally, providing detailed information and proposals.
• Liaise directly with clients to plan and organize all aspects of their events, including menus, room layouts, and technical requirements.
• Coordinate with various hotel departments (e.g., Food & Beverage, Banqueting, Front Office, Sales) to ensure seamless event execution.
• Develop event timelines and manage vendor relationships.
• Conduct site inspections and client meetings.
• Oversee event setup and breakdown to ensure adherence to client specifications and hotel standards.
• Manage event budgets and invoicing, ensuring profitability.
• Troubleshoot and resolve any issues that may arise during events.
• Maintain accurate event files and records.
• Assist in promoting the hotel's event facilities and services.

Requirements

• Minimum of 2 years of experience in event coordination, preferably within the hospitality industry or an event management company.
• Strong organizational and time-management skills, with the ability to manage multiple projects simultaneously.
• Excellent communication, interpersonal, and client-facing skills.
• Proficiency in Microsoft Office Suite; experience with event management software is a plus.
• A proactive and positive attitude, with a keen eye for detail.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• A relevant diploma or degree in Hospitality Management, Tourism, Marketing, or a related field is advantageous.
• Knowledge of event planning principles and best practices.
• Ability to remain calm and effective under pressure.
• Enthusiasm for the hospitality industry and a passion for creating successful events in Bloemfontein.

Benefits

Our client offers a competitive salary, potential for overtime pay, medical aid contributions, and opportunities for professional development within the events and hospitality sector. Employees benefit from staff discounts on hotel services and a supportive team environment. This role provides a challenging yet rewarding experience in a busy and exciting department within a well-regarded hotel in the Free State.