Banquet and Events Coordinator

Placements24; Bloemfontein; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Placements24 seeks a Banquet and Events Coordinator in Bloemfontein to lead planning and execution of all events at the venue. You will liaise with clients from inquiry to execution, manage menus, timelines, and vendor coordination to deliver flawless experiences.

The role requires strong organizational and communication skills, experience in event logistics, and the ability to work evenings and weekends as schedules demand. A dynamic hospitality environment awaits.

Qualifications

• Minimum 2–3 years in event planning/banquet coordination.
• Strong organizational and multitasking skills.
• Proficiency in event management software and MS Office.

Responsibilities

• Serve as main contact for clients booking banquets and catered events.
• Coordinate all aspects of event planning, including menus, room layouts, and audiovisual requirements.
• Develop detailed event timelines and ensure adherence by all parties.
• Conduct site visits and client meetings to discuss event details and finalize arrangements.
• Liaise with kitchen, service, and bar staff to ensure smooth event execution.
• Manage vendor relationships, including florists, decorators, and entertainment providers.
• Prepare event BEOs (Banquet Event Orders) and distribute to departments.
• Oversee event setup and breakdown, presenting the venue to high standards.
• Handle client inquiries, concerns, and feedback promptly and professionally.
• Assist with inventory management for event supplies and decor.
• Ensure all events are executed within budget and to client satisfaction.

Skills

Event planning

Banquet coordination

Hospitality management

Communication

Time management

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client, a premier venue and catering provider in Bloemfontein , is seeking a detail-oriented and enthusiastic Banquet and Events Coordinator. This role is central to ensuring the successful planning and execution of all banquet functions and catered events hosted at their facilities. You will work closely with clients from the initial inquiry stage through to the final event execution, managing all aspects of their special occasions, including menu selection, room setup, timeline management, and vendor coordination. The ideal candidate possesses exceptional organizational skills, a passion for hospitality, and the ability to deliver flawless event experiences in Bloemfontein .

Key Responsibilities

• Serve as the main point of contact for clients booking banquets and catered events.
• Coordinate all aspects of event planning, including menu selection, beverage packages, room layouts, and audiovisual requirements.
• Develop detailed event timelines and ensure all parties adhere to them.
• Conduct site visits and client meetings to discuss event details and finalize arrangements.
• Liaise with kitchen, service, and bar staff to ensure smooth event execution.
• Manage vendor relationships, including florists, decorators, and entertainment providers.
• Prepare event BEOs (Banquet Event Orders) and distribute them to relevant departments.
• Oversee event setup and breakdown, ensuring the venue is presented to the highest standard.
• Handle client inquiries, concerns, and feedback promptly and professionally.
• Assist with inventory management for event supplies and decor.
• Ensure all events are executed within budget and to client satisfaction.

Requirements

• Minimum of 2-3 years of experience in event planning, banquet coordination, or hospitality management.
• Strong understanding of event logistics, catering services, and venue operations.
• Exceptional organizational, time management, and multitasking skills.
• Excellent communication, interpersonal, and client service skills.
• Proficiency in using event management software and Microsoft Office Suite.
• Ability to work effectively under pressure and meet tight deadlines.
• A creative eye for detail and a passion for creating memorable events.
• Team player with the ability to collaborate effectively with various departments.
• Flexibility to work evenings, weekends, and holidays as required by event schedules.
• Experience in the Bloemfontein event market is an advantage.

Benefits

Our client offers a competitive salary and a dynamic work environment within a well-regarded establishment in Bloemfontein . This role provides the opportunity to work on a variety of exciting events and develop your skills in event management. Benefits include opportunities for professional growth, performance incentives, and a supportive team culture. Join us and contribute to the success of unforgettable gatherings. This is a chance to build a rewarding career in the heart of Bloemfontein 's hospitality scene.