Functions & Banqueting Coordinator

HotelJobs; Brandfort; On-site; ZAR 162,000 - 195,000; Full time

Benefits offered by this job

Live-in accommodation

Job summary

HotelJobs in Brandfort, South Africa, seeks a Functions & Banqueting Coordinator who is organised, guest-focused and capable of managing events end-to-end. The role includes providing Manager on Duty coverage for the restaurant and offering operational support at reception.

The successful candidate will handle inquiries, prepare proposals, coordinate with multiple departments and ensure flawless execution of functions with post-event follow-ups and final billing.

Qualifications

• Must speak, write and understand Afrikaans – non-negotiable / essential.
• Strong planning, organisation and attention to detail.

Responsibilities

• Coordinate function, conference, event and banqueting enquiries professionally and promptly.
• Prepare function sheets, quotations, menus, schedules and event information.
• Coordinate function details with guests, management, kitchen, restaurant, housekeeping and maintenance teams.
• Assist with setup, execution and breakdown of functions and banqueting events.
• Monitor service standards during events and respond to guest requests or concerns.
• Perform Manager on Duty responsibilities for the restaurant when required.
• Assist reception with guest arrivals, departures and enquiries.
• Ensure clear handovers and effective communication between departments.

Skills

Event coordination

Guest relations

Communication

Job description

Introduction

An exciting opportunity is available for an organised and guest-focused Functions & Banqueting Coordinator in Brandfort. The successful candidate will coordinate functions and banqueting operations while also assisting as Manager on Duty for a quieter restaurant and providing operational support at reception. This varied position is suited to a hands‑on hospitality professional who enjoys planning events, communicating with guests and supporting different departments. The coordinator will help ensure that every function is well prepared, professionally executed and followed through from the initial enquiry to final billing.

Job Description & Requirements:

• Must speak, write and understand Afrikaans – non-negotiable / essential
• Handle function, conference, event and banqueting enquiries professionally and promptly.
• Prepare function sheets, quotations, menus, schedules and event information.
• Coordinate function details with guests, management, kitchen, restaurant, housekeeping and maintenance teams.
• Confirm guest numbers, venue layouts, catering requirements, equipment and special requests.
• Conduct venue viewings and discuss suitable function options with prospective clients.
• Maintain accurate event calendars, booking records, deposits and payment information.
• Assist with the setup, execution and breakdown of functions and banqueting events.
• Monitor service standards during events and respond quickly to guest requests or operational concerns.
• Complete post-event follow-ups and assist with final accounts and feedback.
• Perform Manager on Duty responsibilities for the restaurant when required.
• Support restaurant service, guest relations, opening and closing procedures and operational checks.
• Assist reception with guest arrivals, departures, enquiries, reservations, telephone calls and general administration.
• Ensure clear handovers and effective communication between all operational departments.
• Maintain professional presentation, confidentiality and high standards of guest service.
• Previous hospitality experience in functions, banqueting, events, restaurant operations or front office is advantageous.
• Event coordination, sales administration and reception experience will be advantageous.
• Strong planning, organisation, communication and attention to detail are important.
• Candidates should be comfortable working flexible hospitality hours, including weekends, public holidays and overtime when operationally required.
• A practical, calm and solutions-focused approach is essential for managing changing event requirements.
• Computer literacy and experience using hospitality booking, point-of-sale or property management systems would be advantageous.
• The ability to work independently and contribute positively across departments is required.

Package

• Salary: R16 000 with overtime pay
• Accommodation: Live-in, single accommodation