Front Desk & Office Operations Specialist

Kabstrading Co; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Kabstrading Co in South Africa is seeking an Office Administrator to support daily operations and help ensure a smooth-running office. You will handle communications, greet visitors, and manage filing and records with precision.

You will also prepare documents, coordinate meetings, monitor supplies, and assist with invoicing, onboarding, and liaising with suppliers to keep the office well-organized and efficient.

Responsibilities

• Manage the daily administrative operations of the office.
• Answer, screen, and direct incoming telephone calls and emails professionally.
• Welcome and assist visitors and clients.
• Maintain filing systems (electronic and physical) and ensure records are accurate and up to date.
• Prepare correspondence, reports, presentations, and other business documents.
• Schedule meetings, appointments, and manage calendars where required.
• Order and monitor office supplies and equipment.
• Coordinate couriers, deliveries, and mail distribution.
• Assist with invoicing, purchase orders, expense tracking, and basic bookkeeping support.
• Maintain employee records and assist with onboarding administration.
• Liaise with suppliers, service providers, and external stakeholders.
• Ensure office equipment is maintained and arrange repairs when necessary.

Job description

Kabstrading Co in South Africa is seeking an Office Administrator to support daily operations and help ensure a smooth-running office. You will handle communications, greet visitors, and manage filing and records with precision.

You will also prepare documents, coordinate meetings, monitor supplies, and assist with invoicing, onboarding, and liaising with suppliers to keep the office well-organized and efficient.