Front Desk & Office Admin Pro

Bidvestfacilitiesmanagement; Wes-Kaap; On-site; ZAR 100,000 - 167,000; Full time

Job summary

Bidvest Facilities Management is seeking a front desk professional to provide reception and administrative support at our offices in South Africa. You will handle calls, messages, visitor management, and coordination of boardroom bookings and parking.

The role requires 6 months of relevant switchboard or secretarial experience, a certificate in reception/administration, matric, and proficiency in MS Word, Excel and Outlook. Valid SA driver's license is preferred.

Qualifications

• Certificate in Receptionist/Administration/Secretarial.
• Matric (Senior Certificate).
• Valid SA Drivers Licence.
• 6 months relevant experience in switchboard operation and/or secretarial capacity.
• Administration/Reception training ideally in a customer orientated environment.
• MS Word, MS Excel & MS Outlook proficiency.

Responsibilities

• Receive calls, take messages and make calls on behalf of employees.
• Provide receptionist service, receive visitors and direct them to appointments.
• Book boardrooms and parking.
• Take minutes during meetings, type and circulate them.
• Receive and capture building audit sheets data and file them.
• Order, process and deliver required stationary for all employees.
• Receive and sort post and notify recipients for collection.
• Communicate office management issues via email to staff.
• Provide and perform administrative support to various business sections.
• Assist with administration for project works and special tasks.

Skills

Front desk operations

Switchboard operation

Administrative support

Customer service orientation

Education

Certificate in Receptionist/Administration/Secretarial

Matric (Senior Certificate)

Tools

MS Word

MS Excel

MS Outlook

Job description

Bidvest Facilities Management is seeking a front desk professional to provide reception and administrative support at our offices in South Africa. You will handle calls, messages, visitor management, and coordination of boardroom bookings and parking.

The role requires 6 months of relevant switchboard or secretarial experience, a certificate in reception/administration, matric, and proficiency in MS Word, Excel and Outlook. Valid SA driver's license is preferred.