Fleet Administrator - Vehicle Maintenance (No Remote)

Placements24; Nuwerus; A distancia; ZAR 180.000 - 300.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive contract rate or salary

On-site work in Kimberley

Paid training on fleet managements

Descripción de la vacante

Placements24 is seeking a Fleet Administrator for an on-site role in Kimberley to manage maintenance schedules and keep records up to date, ensuring fleet readiness and safety. You will coordinate repairs with service providers, oversee parts inventory, and liaise with drivers and insurers while generating cost reports and ensuring regulatory compliance across the fleet.

This hands-on role requires strong organizational skills, attention to detail, and the ability to work closely with drivers

Formación

• High school diploma or equivalent is required.
• Minimum of 2 years in fleet administration or similar.
• Proficiency in fleet management software and MS Office (Excel).

Responsabilidades

• Schedule and coordinate routine fleet maintenance and repairs.
• Maintain up-to-date records of maintenance, repairs and inspections.
• Manage vendor relationships and obtain quotes / negotiate costs.
• Oversee spare parts inventory and ensure stock levels.
• Process invoices and track maintenance expenses.
• Ensure compliance with vehicle safety regulations and licensing.
• Assist drivers with reporting issues and coordinating repairs.
• Generate reports on maintenance costs and fleet performance.
• Implement a preventative maintenance program to reduce downtime.
• Liaise with insurers regarding vehicle damage and claims.

Conocimientos

Strong organizational skills

Excellent communication

Attention to detail

Ability to prioritize multiple tasks

Educación

High school diploma or equivalent

Qualifications in administration or automotive technology (advantage)

Herramientas

Fleet management software

MS Office Suite (Excel)

Descripción del empleo

About the Role

Our client, a medium-sized transport and logistics company operating out of Kimberley, is looking for a dedicated Fleet Administrator to manage vehicle maintenance schedules and records. This is an on-site role, crucial for ensuring the operational readiness and safety of their vehicle fleet. You will be responsible for scheduling routine maintenance, coordinating repairs with service providers, managing spare parts inventory, and maintaining accurate digital and paper records of all fleet-related activities. The ideal candidate will be highly organized, detail-oriented, and possess strong administrative and communication skills. Familiarity with fleet management software is essential. This position requires a hands‑on approach and the ability to work closely with drivers and maintenance teams to minimize vehicle downtime and ensure compliance with regulatory standards. We are seeking an individual who can contribute to the efficient upkeep of our fleet, directly impacting our service reliability and operational costs. Your diligence is key to keeping our vehicles on the road and our operations running smoothly.

Key Responsibilities

• Schedule and coordinate routine vehicle maintenance and repairs for the entire fleet.
• Maintain accurate and up-to-date records of all vehicle maintenance, repairs, and inspections.
• Manage relationships with external repair shops and parts suppliers, obtaining quotes and negotiating service costs.
• Oversee inventory of spare parts and consumables, ensuring adequate stock levels.
• Process invoices and track expenses related to fleet maintenance and repairs.
• Ensure compliance with all relevant vehicle safety regulations and documentation requirements.
• Assist drivers with reporting vehicle issues and coordinating immediate repairs when necessary.
• Generate reports on fleet maintenance costs, vehicle performance, and upcoming service needs.
• Implement and manage a preventative maintenance program to reduce breakdowns.
• Liaise with insurance providers regarding vehicle damage and claims.

Requirements

• High school diploma or equivalent; further qualifications in administration or automotive technology are a plus.
• Minimum of 2 years of experience in fleet administration, automotive service coordination, or a similar role.
• Proficiency in using fleet management software and MS Office Suite, particularly Excel.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively in a busy environment.
• Knowledge of vehicle maintenance procedures and automotive parts.
• Understanding of relevant South African vehicle regulations and licensing requirements.
• Ability to work independently and as part of a team.
• Must be reliable and punctual for on-site work in Kimberley.
• Experience managing vendor relationships and negotiating service agreements.

Benefits

• Competitive contract rate or salary.
• Opportunity to work with a well-established local company.
• Gain experience in fleet management operations.
• On-site work environment.
• Paid training on specific fleet management systems.
• Potential for extension or conversion to a permanent role.
• Regular team meetings and operational support.
• Workplace within Kimberley.
• Contribution to maintaining a vital service fleet.
• Friendly and collaborative team atmosphere.