Financial Assistant

University of Fort Hare; Wes-Kaap; On-site; ZAR 180,000 - 260,000; Full time

Job summary

University of Fort Hare invites applications for a Financial Assistant to support creditors and general finance functions. Based near Somerset West, the role requires 2–5 years’ Pastel Partner experience and a Grade 12.

You must be bilingual (Afrikaans and English), hold a valid driver's license with own vehicle, and demonstrate good communication and the ability to work under pressure. Duties include processing invoices, credit control, reconciliations, and petty cash administration.

Qualifications

• 2–5 years’ experience in Pastel Partner is essential.
• Bilingual in Afrikaans and English.
• Good spoken and written communication skills.
• Valid driver's license and own vehicle.
• Ability to work under pressure.

Responsibilities

• Reconcile purchase orders with supplier invoices.
• Process supplier invoices, returns and debits.
• Ensure invoice accuracy and timely payment before due dates.
• Prepare creditor payment schedules and remittances.
• Maintain creditors records and filing.
• Reconcile petrol slips and monitor kilometre readings.
• Maintain fixed assets register and track asset movements.
• Administer petty cash and ensure valid expenses.

Skills

Bilingual Afrikaans and English

Communication skills

Work under pressure

Driver's license

Education

Grade 12

Tools

Pastel Partner

Job description

My client, a well-established company based just outside of Somerset West, has a vacancy for a Financial Assistant with at least 2 – 5 years experience. Pastel is essential.

Requirement

• Grade 12
• 2 – 5 years’ experience in Pastel Partner
• Fully Bilingual (Afrikaans and English)
• Valid drivers license and own vehicle
• Good spoken and written communication skills.
• The ability to work under pressure.

Duties will include, but are not limited to:

• Creditors
  • Reconcile purchase orders with supplier invoices.
  • Process all relevant supplier invoices, returns, and Debits
  • Ensure accuracy of information on the invoice
  • Ensure all invoices are ready for payment before due dates
  • Liaising with suppliers for outstanding invoices and/or credit notes
  • Preparation of creditor payment schedules
  • Prepare and send remittances to suppliers
  • Accurate filing of creditors/invoices.
• Vehicles
  • Reconciliation of petrol slips with statements.
  • Monitor kilometre and odometer readings.
  • Proxy duties vehicle registrations
  • Licencing renewals
• Business and garage Cards
  • Monthly processing of garage cards and credit cards.
  • Secure garage cards and keep register of cards.
  • Develop and maintain a control system for garage cards and usage of company vehicles.
  • Manage vehicle logs and feedback on irregularities.
• Fixed Assets
  • Maintain fixed assets register for the division and the vessels
  • Identify items of asset nature
  • Monitor and record movements of assets
• Staff
  • Recruitment: Place advertisement in relevant newspaper
  • Collect CV’s from Reception
  • Short list CV’s
  • Contact candidates and arrange interviews.
• Employees
  • Reconcile overtime with monthly timesheet.
  • Monthly tracker reports.
  • Prepare deductions for private calls, traffic fines and loans.
  Ensure that overtime and deduction is done by the 20th of each month.

Administer petty cash

• Accountable for balancing and securing petty cash.
• Ensure legitimate petty cash expenses are claimed.