Fianncial Assistant

Sentinel Staffing Services; Wes-Kaap; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Sentinel Staffing Services is seeking a detail-oriented finance administrator to manage creditors, fleet, fixed assets and general administration. You will reconcile supplier invoices, process payments, and maintain accurate filing while coordinating recruitment support and staff-related paperwork.

The role involves handling petty cash, expense deductions, audits and B-BBEE documentation, with a focus on accuracy, deadlines and independent work.

Qualifications

• Previous experience in a financial/administrative role is preferred.
• Strong attention to detail and accuracy is essential.
• Good organisational and time-management skills are required.
• Ability to work independently and meet deadlines.
• Good communication and interpersonal skills are advantageous.

Responsibilities

• Reconcile purchase orders with supplier invoices.
• Process supplier invoices, returns and debits.
• Check invoices for accuracy.
• Ensure invoices are ready for payment before due dates.
• Liaise with suppliers regarding outstanding invoices and credit notes.
• Prepare creditor payment schedules.
• Prepare and send supplier remittances.
• Maintain accurate creditor and invoice filing.
• Reconcile petrol slips with statements.
• Monitor kilometre and odometer readings.
• Assist with vehicle registration and licensing renewals.
• Manage fleet cards and vehicle logs.
• Report any irregularities.
• Process monthly garage and credit card transactions.
• Maintain the garage card register.
• Ensure garage cards are securely managed.
• Maintain controls over company vehicle and garage card usage.
• Maintain the fixed asset register.
• Identify and record assets.
• Monitor and record movement of assets.
• Assist with recruitment administration, including advertising and CV shortlisting.
• Contact candidates and arrange interviews.
• Reconcile overtime with monthly timesheets.
• Prepare monthly tracker reports.
• Prepare deductions for private calls, traffic fines and loans.
• Ensure overtime and deduction information is submitted by the required deadline.
• Administer, balance and secure petty cash.
• Ensure legitimate petty cash expenses are claimed.
• Assist with insurance administration
• Manage protective clothing for staff members
• Follow up on customer credit applications
• Assist with external audits
• Assist with B-BBEE administration and preparation of verification documentation

Skills

Financial administration

Tools

Accounts software

Job description

KEY RESPONSIBILITIES

ð° Creditors

• - Reconcile purchase orders with supplier invoices
• - Process supplier invoices, returns and debits
• - Check invoices for accuracy
• - Ensure invoices are ready for payment before due dates
• - Liaise with suppliers regarding outstanding invoices and credit notes
• - Prepare creditor payment schedules
• - Prepare and send supplier remittances
• - Maintain accurate creditor and invoice filing

ð Vehicles & Fleet

• - Reconcile petrol slips with statements
• - Monitor kilometre and odometer readings
• - Assist with vehicle registration and licensing renewals
• - Manage fleet cards and vehicle logs
• - Report any irregularities

ð³ Business & Garage Cards

• - Process monthly garage and credit card transactions
• - Maintain the garage card register
• - Ensure garage cards are securely managed
• - Maintain controls over company vehicle and garage card usage

ð Fixed Assets

• - Maintain the fixed asset register
• - Identify and record assets
• - Monitor and record movement of assets

ð¥ Staff & Employee Administration

• - Assist with recruitment administration, including advertising and CV shortlisting
• - Contact candidates and arrange interviews
• - Reconcile overtime with monthly timesheets
• - Prepare monthly tracker reports
• - Prepare deductions for private calls, traffic fines and loans
• - Ensure overtime and deduction information is submitted by the required deadline

ðµ Petty Cash & General Administration

• - Administer, balance and secure petty cash
• - Ensure legitimate petty cash expenses are claimed
• - Assist with insurance administration
• - Manage protective clothing for staff members
• - Follow up on customer credit applications
• - Assist with external audits
• - Assist with B-BBEE administration and preparation of verification documentation

REQUIREMENTS

• â Previous experience in a financial/administrative role
• â Strong attention to detail and accuracy
• â Good organisational and time-management skills
• â Ability to work independently and meet deadlines
• â Good communication and interpersonal skills
• â Experience with creditors and financial administration will be advantageous