Debtors & Creditors Administrator

Time Personnel; Gauteng; On-site; ZAR 201,000 - 312,000; Full time

Job summary

Time Personnel in Gauteng seeks a meticulous admin generalist to support internal sales with quotations, invoicing on Pastel, and daily office tasks. The role involves stock purchasing, payments monitoring, and payroll-related data entry.

The ideal candidate has Excel and Pastel experience, a valid driver’s license, and is bilingual in English and Afrikaans. A practical, solution-driven mindset is essential for efficient operations.

Qualifications

• Matric or equivalent educational background.
• 2–3 years in a similar role is advantageous.
• Experience using Excel and Pastel.
• Valid driver’s license and own transport.
• Bilingual in English and Afrikaans.
• Solutions driven and practical thinker.

Responsibilities

• Assist internal sales with quotations when necessary.
• Invoicing on Pastel and sending invoices and statements.
• Follow up on payments and monitor customer credit limits (Pastel).
• Purchase stock and consumables for factory and office.
• General office administration and payroll support.
• Check factory clock cards and calculate times for wages.
• Attendance registers and answering calls (shared with internal sales).
• Assist with compiling works orders and capturing them onto the job list.
• Sort lists by priority dates and load stock/price updates onto Pastel/CRM.
• Arrange couriers for deliveries and update standard cost items and price lists.

Skills

Bilingual English Afrikaans

Education

Matric

Tools

Excel

Pastel

Job description

REQUIREMENTS

• Matric, relevant qualification advantageous
• 2-3 years in similar role advantageous
• Experience using Excel and Pastel
• Valid drivers license and own transport
• Bilingual in English and Afrikaans
• Solutions driven and practical thinker

DUTIES

• Assist internal sales with Quotations when necessary
• Assist internal sales with Quotations when necessary
• Invoicing on Pastel
• Sending invoices and statements.
• Following up on payments and monitoring customer credit limits. (Pastel)
• Purchasing of stock and consumables for factory and office
• General office administration
• Check factory clock cards and calculate times for wages
• Attendance Registers
• Answer incoming calls (shared with internal sales)
• Assist internal sales with compiling works orders when necessary
• Capturing work orders onto job list and allocating workorder numbers to each job.
• Sort list into priority dates.
• Process works order job packs to factory
• Check stock take figures and load onto Pastel / CRM system
• Arrange couriers for deliveries
• Updating of standard cost items and price lists
• Reports and graphs on monthly sales
• Arrange payment for COD suppliers when necessary

Salary: R negotiable dependent on experience

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