Finance Assistant

Staff Focus; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Staff Focus in Gauteng is seeking a meticulous Finance Administrator to support accounts payable, invoicing, reconciliations, VAT, and general finance reporting.

You will generate invoices, follow up on outstanding amounts, prepare monthly reconciliations, and assist with office administration. The role requires at least 2 years in finance or admin and proficiency in MS Office.

Qualifications

• Matric (Grade 12) required or equivalent.
• Relevant qualification in Finance, Accounting, Administration, or Bookkeeping advantageous.
• Minimum 2 years' experience in finance, accounts, or administrative support role.
• Proficient in Microsoft Office, especially Excel, Outlook and Word.
• Experience with accounting or ERP systems advantageous.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Good communication and interpersonal skills.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Generate and send customer invoices and monthly statements.
• Follow up on outstanding accounts when required.
• Prepare monthly creditor reconciliations.
• Compile monthly VAT reconciliations.
• Prepare and maintain monthly commission reconciliations.
• Assist with general finance administration and reporting.
• Prepare waybills for customer deliveries.
• Arrange bookings for collections and deliveries with transport providers.
• Track and monitor delivery documentation.
• Ensure all delivery notes are accurately processed and filed.
• Manage and respond to ad hoc queries from customers, suppliers, and internal departments.
• Maintain organized filing systems for invoices, delivery notes, and related documents.
• File all invoices and delivery notes electronically on the company server according to monthly filing procedures.
• Provide administrative support to the Finance Manager as required.
• Assist with general office administration and coordination.

Skills

Excel

Outlook

Word

Attention to detail

Time management

Communication

Interpersonal skills

Education

Matric (Grade 12)

Finance/Accounting/Administration/Bookkeeping qualification advantageous

Tools

ERP systems

Job description

Key Responsibilities:

• Generate and send customer invoices and monthly statements.
• Follow up on outstanding accounts when required.
• Prepare monthly creditor reconciliations.
• Compile monthly VAT reconciliations.
• Prepare and maintain monthly commission reconciliations.
• Assist with general finance administration and reporting.
• Prepare waybills for customer deliveries.
• Arrange bookings for collections and deliveries with transport providers.
• Track and monitor delivery documentation.
• Ensure all delivery notes are accurately processed and filed.
• Manage and respond to ad hoc queries from customers, suppliers, and internal departments.
• Maintain organized filing systems for invoices, delivery notes, and related documents.
• File all invoices and delivery notes electronically on the company server according to monthly filing procedures.
• Provide administrative support to the Finance Manager as required.
• Assist with general office administration and coordination.

Requirements:

• Matric (Grade 12).
• Relevant qualification in Finance, Accounting, Administration, or Bookkeeping will be advantageous.
• Minimum 2 years' experience in a finance, accounts, or administrative support role.
• Proficient in Microsoft Office, particularly Excel, Outlook, and Word.
• Experience working with accounting or ERP systems will be advantageous.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Good communication and interpersonal skills.
• Ability to work independently and manage multiple tasks effectively.