Finance Clerk

QE Services IT Recruitment; Bellville; On-site; ZAR 167,000 - 279,000; Part time

Job summary

QE Services IT Recruitment in Bellville seeks a Finance Clerk for a contract role handling invoicing, accounts receivable and general finance administration to support busy operations, ensuring accuracy and timely processing.

You will manage the invoicing mailbox, verify order numbers, prepare and file invoices, follow up on payments, and maintain confidential financial data with professionalism in a fast-paced environment.

Qualifications

• Relevant tertiary qualification in Finance, Accounting, Bookkeeping, or related field (Certificate, Diploma, or equivalent).
• Minimum of 3 years' invoicing and accounts receivable experience in a finance-related role.
• Proven ability to process high volumes of invoices accurately and within deadlines.
• Solid understanding of invoicing processes, AR procedures and financial administration.
• Experience following up on orders, invoices, and payment-related queries.
• Experience in fast-paced, high-volume environments is advantageous.
• Strong MS Office skills, especially Excel and Word.
• Working knowledge of accounting systems (Xero and Sage advantageous).
• Strong data capturing skills with high accuracy and discretion.

Responsibilities

• Monitor the invoicing mailbox and ensure requests and orders are actioned promptly.
• Verify receipt of order numbers and follow up on outstanding information.
• Prepare, process, and distribute accurate invoices per client requirements.
• Ensure required supporting documentation accompanies invoices.
• Liaise with operational teams to resolve invoice and order queries.
• Follow up on outstanding orders and invoicing queries to ensure timely invoicing.
• Communicate with internal stakeholders and clients to obtain information for invoicing.
• Investigate and resolve discrepancies related to orders, invoices and payment terms.
• Maintain communication to prevent delays in invoicing and collections.
• Maintain accurate invoice records and filing; update financial systems with invoicing data.
• Assist with accounts receivable administration and reconciliation; ensure compliance with policies.

Skills

Invoicing

Accounts Receivable

Finance Administration

Excel Proficiency

Xero / Sage

Data Capture

Confidentiality

Education

Finance/Accounting/Bookkeeping tertiary qualification

Tools

Microsoft Excel

Microsoft Word

Xero

Sage

Job description

My client based in Bellville is currently looking for a Finance Clerk to join their team on a contract basis.

IT / FINANCE

Qualifications & Experience

• Relevant tertiary qualification in Finance, Accounting, Bookkeeping, or a related field (Certificate, Diploma, or equivalent).
• Minimum of 3 years' experience in invoicing, accounts receivable, finance administration, or a similar finance-related role.
• Proven experience processing high volumes of invoices accurately and within strict deadlines.
• Solid understanding of invoicing processes, accounts receivable procedures, and financial administration.
• Experience following up on outstanding orders, invoices, and payment-related queries.
• Previous exposure to fast-paced, high-volume environments will be advantageous.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Working knowledge of accounting and financial systems, with experience in Xero and Sage being highly advantageous.
• Strong data capturing skills with a high level of accuracy and attention to detail.
• Ability to maintain confidential financial information with professionalism and discretion.

Responsibilities

• Monitor and manage the invoicing mailbox, ensuring all requests and orders are actioned promptly.
• Verify receipt of all required order numbers and follow up on outstanding information.
• Prepare, process, and distribute accurate invoices in accordance with client requirements and company procedures.
• Ensure supporting documentation accompanies invoices where required.
• Liaise with operational teams to resolve invoice and order-related queries.
• Follow up on outstanding orders and invoicing queries to ensure timely invoice generation.
• Communicate with internal stakeholders and clients to obtain information required for invoicing.
• Investigate and resolve discrepancies relating to orders, invoices, and payment terms.
• Maintain effective communication to prevent delays in invoicing and collections.
• Maintain accurate invoice records and filing systems.
• Update financial systems with current invoicing, order, and payment information.
• Assist with accounts receivable administration and reconciliation processes.
• Ensure all documentation is stored in accordance with company policies and audit requirements.
• Review invoices for completeness, accuracy, and compliance with company standards.
• Identify and correct errors before invoices are issued.
• Monitor invoice status and maintain accurate payment tracking records.
• Ensure adherence to internal controls and financial procedures.
• Provide invoicing data and reports to support monthly and quarterly finance reporting requirements.
• Assist with reconciliations and financial administration tasks.
• Identify opportunities to improve invoicing efficiency and accuracy.
• Support the finance team with ad hoc administrative and finance-related duties as required.

Competencies

• Invoicing and Accounts Receivable Administration
• Financial Data Capturing
• Reconciliations
• Financial Reporting Support
• Document Management and Record Keeping
• Accounting Systems Proficiency (Xero, Sage, or similar)
• Microsoft Excel Proficiency
• Financial Accuracy and Quality Control
• Attention to Detail
• Planning and Organising
• Collaboration and Teamwork
• Client Focus
• Drives Results
• Accountability and Ownership
• Problem Solving
• Flexibility and Adaptability
• Communication Skills
• Balances Stakeholder Needs
• Cultivates Innovation and Continuous Improvement
• Integrity and Professionalism
• Ability to Work Independently
• Time Management and Prioritisation

Desired Skills

• Communication skills
• liasing
• Ledger
• Invoice Processing
• Invoice Finance
• Ledger Management