Finance Clerk

SET Recruitment Consultants; Germiston; On-site; ZAR 167,400 - 223,200; Full time

Job summary

SET Recruitment Consultants is seeking a Draft Finance Clerk in Germiston, Gauteng. The role involves supporting the finance function across various tasks like maintaining records, assisting in audit processes, and managing financial documentation.

The ideal candidate should have a matric qualification preferably with Accounting and at least 2 years of experience in finance or administrative support. Basic Excel skills are essential. This position is crucial for ensuring the accuracy and efficiency of finance operations.

Qualifications

• Minimum of 2 years experience in a finance or administrative support role.
• Preferably has exposure to a retail finance environment.
• Basic Excel skills required.

Responsibilities

• Support and assist the finance function with general activities.
• Assist the Accountant and Bookkeeper in maintaining financial records.
• Support auditing processes and ensure documentation is audit-ready.

Skills

Attention to detail

Organizational ability

Basic understanding of finance principles

Excel skills

Education

Matric (Grade 12)

Diploma in Finance/Accounting

Job description

Draft Finance Clerk Commercial & Central

Role Purpose

• Support and assist the finance function with general transactional, administrative, and control-related activities across retail and central operations
• Assist the Accountant and, where applicable, the Bookkeeper in maintaining accurate, complete, and well-controlled financial records
• Ensure finance documentation, records, and supporting schedules are properly maintained, organised, and audit-ready
• Provide general executional support to ensure continuity, accuracy, and efficiency within finance processes

Finance Processing & Queries

• Support and assist with general finance transaction processing across the finance function
• Assist with capturing financial entries where required and under supervision
• Support validation of financial data accuracy and completeness of supporting documentation
• Assist with basic finance queries and escalate where necessary

Finance Administration & Controls

• Support and assist with general finance administration activities within the finance function
• Maintain accurate filing of finance-related documentation and records (electronic and hard copy)
• Maintain SharePoint and SOP registers
• Maintain daily count registers and petty cash registers
• Perform trainee-related tasks as required
• Support internal and external audit requests
• Support business requests that are sanctioned by the Accountant
• Provide backup support across finance processes as required, including during leave, peak periods, and operational demands
• Support collection, collation, and filing of payment-related supporting documents
• Escalate unresolved or complex queries to senior finance team members

Audit, Reporting & Documentation

• Support and assist with audit filing and document control processes
• Maintain organised electronic and physical filing systems for finance records
• Assist with ensuring documentation is complete, correctly labelled, and audit-ready
• Support retrieval and preparation of documents for audits and internal reviews
• Assist with maintaining compliance with document retention standards
• Assist with expense analysis and preparation of basic supporting schedules
• Prepare basic spreadsheets and master templates

Fixed Assets

• Support and assist with fixed asset administration within the finance function
• Support maintenance of fixed asset registers and supporting documentation
• Assist with coordination of asset verification exercises and related documentation

Stock & Inventory

• Support and assist with stock and inventory-related finance administration
• Assist with stocktake preparation, coordination, and checklist completion
• Support capturing and filing of stock count sheets and variance documentation
• Assist with basic stock-related reconciliations and supporting schedules where required

Finance Controls

• Support and assist with daily finance controls and checklist completion processes
• Assist with completion of daily finance and store control checklists
• Support compliance monitoring by ensuring required documentation is completed and filed timeously
• Escalate control exceptions, variances, or missing information to senior team members

Contracts and Lease Administration & Document Management

• Support and assist with contracts and lease administration processes within the finance function
• Maintain hard copy and electronic filing of contracts, lease agreements, and related documentation
• Assist with updating and maintaining SharePoint folders for finance inputs
• Ensure contract and lease documentation is complete, correctly filed, and easily retrievable for audit and operational requirements
• Support version control and document organisation across contract and lease records

General Finance Administration

• Support and assist with general finance administration activities
• Assist with preparing spreadsheets, basic reports, and supporting reconciliations
• Support month-end processes through data gathering, validation, and document collation
• Provide administrative support to the Accountant and Bookkeeper during month-end close
• Assist with ad hoc finance tasks as required to support operational requirements and continuity of finance functions

Key Competencies

• Strong attention to detail and accuracy
• Good organisational and administrative ability
• Ability to follow structured processes and instructions
• Basic understanding of finance and accounting principles
• Good Excel and computer literacy
• Integrity and confidentiality in handling financial information
• Willingness to learn and support across multiple finance functions

Minimum Requirements

• Matric (Grade 12), preferably with Accounting
• Diploma in Finance/Accounting (advantageous)
• 2 years + experience in a finance or administrative support role
• Exposure to retail finance environment beneficial
• Basic Excel skills require