Finance Assistant

Staff Focus; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Staff Focus is seeking an organized Finance/Administration support professional in Johannesburg to manage invoicing, monthly statements, reconciliations and filing. You will coordinate with customers, suppliers and internal teams, ensuring timely processing and accurate records.

Ideal candidates will have at least 2 years in finance or admin, strong MS Excel skills, and attention to detail. The role requires independence and the ability to multitask in a busy office environment.

Qualifications

• Matric and/or finance/administration training.
• 2+ years in finance, accounts or admin support.
• Proficient in MS Office (Excel, Outlook, Word).
• Experience with accounting/ERP systems is advantageous.
• Strong attention to detail and accuracy.

Responsibilities

• Generate and send customer invoices and monthly statements.
• Follow up on outstanding accounts when required.
• Prepare monthly creditor reconciliations.
• Compile monthly VAT reconciliations.
• Prepare and maintain monthly commission reconciliations.
• Assist with general finance administration and reporting.
• Prepare waybills for customer deliveries.
• Arrange bookings for collections and deliveries with transport providers.
• Track and monitor delivery documentation.
• Ensure all delivery notes are accurately processed and filed.
• Manage and respond to ad hoc queries from customers, suppliers, and internal departments.
• Maintain organized filing systems for invoices, delivery notes, and related documents.
• File all invoices and delivery notes electronically on the company server according to monthly filing procedures.
• Provide administrative support to the Finance Manager as required.
• Assist with general office administration and coordination.

Skills

Microsoft Excel

Attention to detail

Time management

Communication

Independent work

Interpersonal skills

Multitasking

Education

Matric (Grade 12)

Finance/Accounting/Admin qualification (advantage)

Tools

ERP systems

Job description

Key Responsibilities:

• Generate and send customer invoices and monthly statements.
• Follow up on outstanding accounts when required.
• Prepare monthly creditor reconciliations.
• Compile monthly VAT reconciliations.
• Prepare and maintain monthly commission reconciliations.
• Assist with general finance administration and reporting.
• Prepare waybills for customer deliveries.
• Arrange bookings for collections and deliveries with transport providers.
• Track and monitor delivery documentation.
• Ensure all delivery notes are accurately processed and filed.
• Manage and respond to ad hoc queries from customers, suppliers, and internal departments.
• Maintain organized filing systems for invoices, delivery notes, and related documents.
• File all invoices and delivery notes electronically on the company server according to monthly filing procedures.
• Provide administrative support to the Finance Manager as required.
• Assist with general office administration and coordination.

Requirements:

• Matric (Grade 12).
• Relevant qualification in Finance, Accounting, Administration, or Bookkeeping will be advantageous.
• Minimum 2 years' experience in a finance, accounts, or administrative support role.
• Proficient in Microsoft Office, particularly Excel, Outlook, and Word.
• Experience working with accounting or ERP systems will be advantageous.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Good communication and interpersonal skills.
• Ability to work independently and manage multiple tasks effectively.