Finance Administrator

International Hotel School (Official); Ballito; On-site; ZAR 180,000 - 280,000; Full time

Job summary

International Hotel School in Ballito is expanding and seeking a detail‑oriented Financial Administrator to join our growing team. You will manage creditors and debtors processes, ensure timely invoicing and reconciliations, and maintain accurate cash flows as part of our new campus operations.

The role requires a finance qualification, experience with Sage Intacct or similar systems, proficiency in Excel, and the ability to work independently in a fast‑paced environment.

Qualifications

• A finance qualification.
• Experience using SAGE Intacct or related accounting systems.
• A minimum of 2 years relevant working experience in a finance department.
• Proficiency in MS Excel.
• Attention to detail and ability to work independently.

Responsibilities

• Oversee creditors processing, including capturing supplier invoices and monthly recons.
• Load invoices on Intacct and track payment approvals to align with budgets.
• Process supplier credits and monthly supplier recons.
• Generate monthly supplier remittances and ensure accounts balance.
• Manage student registrations payments, verify payment plans and process debit orders.
• Maintain student accounts, respond to sponsor queries, and reconcile accounts.
• Produce weekly debtors reporting and manage overdue amounts.
• Process student refunds and liaise with sponsors.

Skills

Attention to detail

Work independently

Education

Finance qualification

Tools

SAGE Intacct

MS Excel

Job description

New campus,New opportunities.New careers.

We are preparing to open our new campus in 2028,and we're looking for talented people who want to grow with us.

Think you could be a part of what we're building?

Join our 2028 Talent Community by submitting your CV and telling us where you see yourself making an impact.

Are you a detail-oriented Financial Administrator looking for an exciting opportunity? We’re expanding our team and seeking skilled professionals to join us at International Hotel School in Ballito.

You will be responsible for:

Creditors:

• Receipt of all Campus Card Transaction slips, capturing transaction details and monthly recons on Campus card expenditures.
  
• Receipt of all Campus Invoices, loading them on Intacct on the PR system for approval, flowing up on approval statuses, aligning expenditure with Campus budgets and converting invoices in time for payments.
  
• Processing and capturing of Supplier credit notes and monthly supplier recons.
  
• Providing monthly remittances to suppliers and ensure all accounts balance.
  

Debtors:

• Participate in student registrations; ensuring the payment plans are correctly completed and signed by all parties involved, double check credit checks statuses, process debit orders and align payment plans with Salesforce.
  
• Ensuring all revenue information is correct before bi-annual billing.
  
• Upload of all student payment arrangements on the database and track payments accordingly. Supply weekly student receipt forecasting.
  
• Student account management, tend to sponsor queries, recon student accounts and sending of statements monthly to sponsors. Daily receipt input to ensure funds gets allocated to the correct account and managing student payments via YOCO, Payfast and deposits.
  
• Student debit orders, suppling correct data, responding to monthly queries timeously, following up on unpaid debit orders and updating data should debit information change.
  
• Weekly debtors reporting, following up on concerned debt, student suspensions, handovers and special arrangements.
  
• Campus billing, invoicing students for supplementary, additional purchases and venue hire.
  
• Processing of Student refunds and liaising with sponsors.
  

Why Join Us?

• Be part of a dynamic and growing team.
  
• Work in a fast-paced, supportive environment.
  
• We are committed to each other.
  

Requirements

• A finance qualification
  
• Experience using SAGE Intacct, or related accounting systems
  
• A minimum of 2 years relevant working experience in a finance department essential
  
• Proficiency in MS Excel
  
• Attention to detail and ability to work independently