Academic Administrator

Invictus Education Group; Ballito; On-site; ZAR 240,000 - 360,000; Full time

Job summary

International Hotel School in Ballito is seeking an Academic Administrator for our North Coast Campus. The role coordinates and manages student academic records, MIS and LMS registration, and data accuracy in alignment with admission rules.

It requires meticulous administrative skills and strong MS Office literacy. The successful candidate will support students, track international compliance, and prepare documentation for assessments and graduations.

Qualifications

• Essential: minimum 2 years in academic admin support.
• Tertiary qualification beneficial.
• Experience in the academic/creative sector advantageous.
• Strong database and MS Office literacy.

Responsibilities

• Administer on-time registration of students on MIS and LMS.
• Ensure accuracy of registered student data in MIS and QA against admission requirements.
• Download attendance registers for implementation by HOD/lecturers.
• Maintain weekly student e-files and communications.
• Track international student compliance and report weekly.
• Provide administrative support to students.
• Prepare accurate assessment documentation for sittings.
• Quality assure grades captured by HOD/Lecturer against docs.
• Distribute internal moderation between module coordinators.
• Provide students with accurate transcripts twice yearly.
• Manage learner achievements for graduation and submissions to Support Office.

Skills

Interpersonal communication

Administrative coordination

Data handling

Education

Tertiary qualification beneficial

Tools

MS Office

Database literacy

Job description

Ballito, South Africa | Posted on 10/08/2026

New campus,New opportunities,New careers.

We are preparing to open our new campus in 2028,and we're looking for talented people who want to grow with us.

Think you could be part of what we're building?

The International Hotel School is looking for an Academic Administrator for our North Coast Campus.

The purpose of this position is to coordinate and manage the student academic records process.

Requirements

Essential Qualifications & Experience:

• Tertiary qualification beneficial
• A minimum of 2 years in an administrative role in theacademic sector
• Experience in the creative industry beneficial
• Strong database and MS Office computer literacy
• Good interpersonal communication skills

Qualities:

• Passion – for the company’s mission
• Positive attitude and endurance
• Organized, efficient, and accurate in performance

Key responsibilities:

• Administer on-time registration of students on the MIS andLMS
• Responsible for the accuracy of registered student datareflecting on the MIS and Quality assured against the admission requirements
• Download attendance registers from the MIS from academicweek one for implementation by the HOD/lecturers
• Maintain student e-file weekly uploads and communicationto students
• Administer and track international student compliance andreport weekly at Academic meeting
• Provide administrative support to students
• Prepare accurate assessment documentation for formativeand summative sittings
• Quality assures the grades captured by the HOD/Lectureragainst the required assessment documentation
• Administer the distribution of internal moderation in timebetween module coordinators
• Providing students twice a year, on time, with an accurateacademic transcript signed off by the HOD and ME
• Manage the learner achievements for graduation and ensureaccurate and in time submission to Support Office