Export Coordinator

University of Fort Hare; South Africa; On-site; ZAR 260,000 - 360,000; Full time

Job summary

Datacentrix is seeking an Export Coordinator to manage all export transactions, ensuring compliance and robust controls are followed. You will liaise between the business and freight forwarders, obtain quotes, and oversee documentation.

Key duties include verifying item codes against HS codes, updating management, maintaining per-country requirements, and ensuring Forex compliance. You will support the Exports Administrator and assist with risk assessments and process improvements.

Qualifications

• Matric/Grade 12 is required.
• Certificate/diploma in Exports Management/Administration or equivalent.
• Experience with exports transactions, logistics, reporting and investigations.

Responsibilities

• Coordinate all export transactions ensuring compliance and controls.
• Act as liaison between Business and Freight Forwarder; obtain shipping quotes.
• Manage communication to Business and updates from Freight Forwarders.
• Verify item codes on orders vs HS Codes; prepare information for management approval.
• Maintain control registers for foreign deals and document packs.
• Ensure Forex compliance and update per country requirements.
• Assist Exports Administrator with proformas, risk assessments and reporting.
• Back-up for Exports Administrator during leave and peak periods.

Skills

Exports transactions

Logistics / Supply chain

Reporting

Transaction analysis & investigations

Policy compliance

Vendor engagement

SHEQ ISO9001

Sage ERP usage

3PL experience

Incoterms & HS Codes

Risk assessment

Education

Matric/Grade 12

Exports Management/Administration certificate or diploma

Tools

Sage ERP System

Job description

Datacentrix is looking for an Export Coordinator who will be responsible to coordinate all export transactions ensuring implementation and execution of controls & compliance. The candidate will act as liaison between Business and Freight Forwarder, Obtaining and coordinating shipping quotes for all Exports, managing communication to Business and updates from Freight Forwarders. Guidance of Sales departments involved in processing of all Export transactions, verifying item codes on order vs HS Codes preparing information for Management approval and manage queries to resolution, recording issues and proposing corrective and preventative action. Control registers of all foreign deals updating status at any point in time and update filed with document packs, management of outstanding shipments. Control of all records ensuring conformance with all Forex rules and research and supply informed proposals on individual sales/client requests to Foreign Business when the need arises. Maintain and update Per Country requirements. Investigation of compliance per destination country of export coordinating relevant certificates, inspections etc. Ensure legal and statutory compliance on all shipments. Continuous updating export requirements information per destination country. Processing of proformas and paperwork only receipts as assigned by management. Assisting Exports Administrator with Outstanding Sales and Purchase order management and report as required

Qualifications and Experience Required:

• Matric/Grade 12
• Certificate/diploma in Exports Management/Administration
• Exports transactions; Logistics/Supply chain; Reporting; Transaction analysis, investigations, reconciliations and query resolution; Adherence to policies and procedures; International Vendor/Service Provider engagement; SHEQ experience (ISO9001); Sage ERP System transactions (receipts etc.) processing and approvals; Transaction analysis, investigations, reconciliations and query resolution; 3PL experience; Financial background, including reconciliations, Knowledge of Incoterms, HS Codes and legal and statutory compliance, Risk Assessment on destination countries

Key Performance Areas:

• Demonstrates behaviors that include respect, integrity, ethical conduct, commitment, accountability and teamwork, assisting team members when high volumes of processing is required or when team members are on leave to ensure OLA and department objectives are met at all times by the Imports and Exports department as a whole, performing additional tasks as assigned by management
• Complete responsibility for all your assigned tasks and reporting, managing tasks and submitting reports within OLA/deadline provided, ensuring accuracy on first submission
• Ensuring all transactions, requests and documents are only processed once all legislative, regulatory, statutory and the company transactional approval requirements are met. Any transaction, request or document that does not meet the requirements must be rejected and full explanation communicated
• Ensuring compliance to all company policies & procedures, all internal Logistics regulations, and all previously communicated instructions & processes
• Full participation in all month-end, interim financial year-end, and financial year-end increased operational requirements and working hours.
• Assisting the Exports Administrator with creating proformas, exports risk assessments, management of outstanding sales and purchase orders and all reporting, acting as back-up for the Exports Administrator when on leave, ensuring all tasks and reports are still performed per requirement
• Managing own timekeeping, attendance and leave balances according to Logistics requirements and policy. Correctly completing and submitting of weekly time sheets by 09:00 on every first working day of every week.
• Each staff member's output must at a minimum be equal to the department average of the operational performance statistics that are recorded for the applicable department functions