Admin Manager - Logistics

University of Fort Hare; South Africa; On-site; ZAR 350,000 - 520,000; Full time

Job summary

Datacentrix is seeking an Admin Manager for the Logistics department to lead a small team and drive efficiency across document control, item code administration, and reporting. The role requires monitoring KPIs, risk reduction, and ensuring compliance with ISO standards.

You will coordinate with sales, vendors, and internal units to resolve queries, manage monthly reconciliations, and develop performance improvements through training and policy maintenance.

Qualifications

• Matric/Grade 12 or equivalent
• Certificate/Diploma in Logistics or Supply Chain Management
• Proficiency in MS Office
• Experience in Document Management and Administration
• Experience in Item Code Administration
• Experience in EXCO and Holdings reporting and presentations
• Experience in department/functional management
• Identifying and providing internal training

Responsibilities

• Manage staff of approximately 5 including goal setting, KPI measurement, leave management and skills enhancement
• Document Control and Item Code administration in accordance with agreed OLAs
• Measure output and drive risk reduction; ensure SHEQ compliance with ISO standards
• Coordinate vendor/supplier and contractor performance and conformance
• Prepare high-level reporting with management analytics and KPI inputs
• Implement and maintain policies, procedures and quality documentation
• Coordinate projects related to Logistics Admin and drive process efficiency
• Engage with Sales and other business units on queries, reports and reconciliations

Skills

MS Office

Document Management

Item Code Administration

EXCO Reporting

Staff Management

KPI Tracking

Vendor/Contractor Coordination

Education

Matric/Grade 12

Certificate/Diploma in Logistics or Supply Chain Management

Job description

Datacentrix is looking for an Admin Manager for the Logistics department to manage staff compliment of approximately 5 that will include goalsetting, KPI measurement, leave management and skills enhancement. Document Control and Item code administration Management in accordance to agreed Operational Level Agreements. Must constantly measured output and risk reduction. Vendor/Supplier & contractor coordination via conformance and performance management. SHEQ compliance aligned to ISO9001:2015 , ISO14001:2015 & 45001:2017 standards. Will also be required to manage monthly courier billing recons. Performance management of department including coordination of self-assessments. Collation of high-level reporting including management, analytical and statistical input to output. Implementing, and maintaining policies and procedures, including all Quality documentation. Management of processes & exception transactions, including verification for correctness and approval on all exception transaction, along with analysis & resolving of queries. Implementation and maintenance of all management controls with focus on optimization of resources through system enhancement and process efficiency. Real-time OLA Management and workload distribution. Coordination of all Projects related to Logistics Admin. Strict enforcement of Company Policy. Engagement with Sales and other Business Units on queries, reports, reconciliations and suggested corrective and preventative actions. Query resolutions and reconciliation to resolve.

Qualification and Experience Required:

• Matric/Grade 12
• Certificate/Diploma in Logistics or Supply Chain Management
• Proficiency in MS Office
• Experience inDocument Management and Administration
• Experience in Item Code Administration
• Experience in EXCO and Holdings reporting and presentations
• Experience in management ofadepartment and/or functions
• Identifyingand providing Internal training

Key Performance Indicators:

• Item Code Administration and Document Management
• OLA Management:Integratingallitem code requestswithin OLA, managing probable exceptions to stay in OLA
• StaffManagement:Goalsetting’s and KPI Management, Performance appraisals, employee engagement,collate & implement internal and external training.
• PerformanceManagement:EXCO, Management, Operational,Statisticaland Analytical reporting.Drafting,implementing, andmaintainingrelevant documents,vendorand Contractor Management, including KPI measurement and meetings
• ProcessManagement:Document control and storage aligned to policy
• SHEQ compliance: ISO9001:2015/ISO14001:2015/ISO45001:2018
• Completion of departmental objectives, actions and risk registers
• Root cause analysis, corrective and preventative action

Participation in annual accreditation, surveillance and process audits