Executive Support & Office Operations Coordinator

Hire Resolve; Gauteng; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary based on experience

Job summary

Hire Resolve's client in Gauteng, South Africa, seeks an Administrative Coordinator to provide executive support to the Directors, oversee office operations, and perform receptionist duties for a smooth workplace.

Responsibilities include calendar management, correspondence handling, project and event coordination, minute taking, guest reception, and facilities management, with strict confidentiality and professional conduct expected at all times.

Qualifications

• Matric with 3–5 years of admin/PA experience or Bachelor’s in Office Admin with 1–2 years of relevant work.
• Proficient in Microsoft Office; SharePoint/OneDrive advantageous.
• Experience in executive support and office operations is preferred.

Responsibilities

• Manage executives' calendars and travel arrangements.
• Organize emails, correspondence, and documents.
• Coordinate special projects and events to meet deadlines.
• Conduct research and information gathering as requested.
• Prepare and edit documents, presentations, and reports.
• Screen calls and direct inquiries for stakeholders.
• Maintain confidentiality with sensitive information.
• Capture meeting minutes and follow up on actions.
• Greet visitors and manage reception duties.
• Oversee office supplies, records, and filing.
• Manage facilities, cleaning contracts and staff.
• Control access systems and security.

Skills

Multitasking

Time management

Communication

Leadership

Planning

Detail-oriented

Confidentiality

Education

Matric Certificate

Bachelor's in Office Administration

Tools

Microsoft Office Suite

SharePoint

OneDrive

Job description

Hire Resolve's client in Gauteng, South Africa, seeks an Administrative Coordinator to provide executive support to the Directors, oversee office operations, and perform receptionist duties for a smooth workplace.

Responsibilities include calendar management, correspondence handling, project and event coordination, minute taking, guest reception, and facilities management, with strict confidentiality and professional conduct expected at all times.