Executive Secretariat & Admin Coordinator

EdUpStairs; Pretoria; On-site; ZAR 100,000 - 167,000; Full time

Job summary

EdUpStairs in Pretoria seeks a capable receptionist/secretarial assistant to support the Director with a range of administrative tasks. You will handle telephone inquiries, route calls, manage the diary, prepare documents, operate office equipment, and provide clerical support to the Senior Manager.

The role requires a Grade 12, basic computer literacy, excellent communication, tact and discretion, and the ability to work with staff at all levels.

Qualifications

• Must have Grade 12 or equivalent.
• Proficient computer literacy including Word, Excel, PowerPoint.
• Excellent telephone etiquette and professional communication.
• Strong organisational skills with ability to handle multiple tasks.

Responsibilities

• Provide secretariat/receptionist support to the Director.
• Receive calls and route to the correct staff.
• Record appointments in the diary.
• Type documents for senior manager and staff.
• Operate office equipment (computers, photocopiers).
• Provide clerical support to the Senior Manager.
• Liaise with travel agencies to arrange travel.
• Process travel and subsistence claims for the unit.
• Process invoices related to the senior manager's activities.
• Draft routine correspondence and reports.
• Do filing for the senior manager and unit.
• Manage leave registers and telephonic accounts.
• Receive, record and distribute documents.

Skills

Telephone etiquette

Organisational ability

People skills

Communication (written & verbal)

Discretion / tact

Education

Grade 12 Certificate or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

EdUpStairs in Pretoria seeks a capable receptionist/secretarial assistant to support the Director with a range of administrative tasks. You will handle telephone inquiries, route calls, manage the diary, prepare documents, operate office equipment, and provide clerical support to the Senior Manager.

The role requires a Grade 12, basic computer literacy, excellent communication, tact and discretion, and the ability to work with staff at all levels.